Acquisitions Staff Resources

PHOTOCOPY REQUEST PROCEDURES

A. Requesting Library fills out Microfilm/Photocopy Request Form

B. Librarian/Unit Head approves request by signing form. Fund and Holdings code must be noted on form. Special requests must be noted on form (margins to bind, acid free paper, etc.).

C. Request Form is sent to Central Order Unit (Dawn Waller) with accompanying material (if necessary).

D. Central Order Unit imports record into system, if necessary.

E. Central Order Unit creates order.

F. Central Order Unit delivers request to Monographic Acquisitions.

G. Acquisitions staff picks up material from archives, if necessary.

H. Acquisitions staff delivers request/material to Printing Services.

1. Fill out invoice.
2. Note special requests on invoice (margins to bind, etc.).
3. Record invoice number from invoice.
4. Indicate due date for material.

 

I. Acquisitions staff will annotate order record with invoice number, in the extended information note field.

1. Insert a claim segment in order record so claim will generate when material is due.

J. Upon completion of photocopying, material is received per established procedures, with the following exceptions:

1. Enter price of photocopying in Unit Price of order record.
2. Return material to archives, if necessary.

 

K. Process invoice per established procedures.

 

Dawn Waller - Monographs Unit Supervisor - 11/15/02