Committee on South Asian
Libraries and Documentation
Minutes of the Meeting
March 11, 1999. Boston
Marriott Copley Place
Corrected minutes approved 9 March 2000, San Diego CONSALD Meeting
II. Library of Congress Reports - Delhi and Pakistan
III. LC Cataloging Workshop
V. SALNAQ online
VI. Appreciation of Maureen Patterson
VII. CRL Digital Projects
VIII. Round Robin ||
AIIS Reception at 5 pm today, Salon F 3/4th Floor.
2. Minutes Approval.
Of 26th March 1998 in Washington, DC. - Approved.
3. SAC meeting
agreed to pay for coffee. Mary Drake, Backup,
II. Library of Congress Reports
New Delhi - Lygia Ballantyne
Acquisitions. New Delhi office is staffed now; more travel is paying off. Sir Lanka declining
receipts, but hired new dealer in Columbo. Mongolia - one good trip; another planned for June;
lots of publications, even in English; 14 in that program presently. Assam and North-East new
dealer. Nepal, after 2 years, now have some. Aligarh and Kashmir selector will see how much is
there and how much we can get.
Result of good efforts -
more receipts. Before selection used to be 37% increases; now
25% increases, and have to be even more selective. Look at budget, combined obligations,
which is annualized every month; allows to give participants pre-warnings; such as already sent
out about shipping - the slight increase in the U.S., meant a 25% overall increase. Review of
shipping showed we are using the cheapest lift vans. Also made a comparison with other book
vendors and their prices - the full survey is available on request.
*Cataloging - not much to
report; paying lots of attention to S.E. Asia. Covering Mongolia and
Thailand pretty well.
*Serials. Did a lot this year,
improved serials delivery. Local supervisors have emails and are
responsible for their own areas; getting about 40 emails a day, spread among supervisors of
departments; sending out serials updates by email. Exploring putting it up on the web with a
search engine. Can supply individualized reports - tailored to your format (text, WordPerfect,
*Web Page - just sent 35 pages to be updated to Washington, for their review.
*Audits - past years limited ones done by LC; this year a full review took lots of time.
*Department of State tri-year Inspection to be regularized, such as paying language
consultants; part of legislation on the Revolving Fund, and the Financial Statement.
*Staff - Alice Kniskern is retiring this year - welcome input for sendoff set for late May.
Farewell messages. If anyone is in Delhi. come to celebration. Ballantyne moving to another
*LC celebrating 200 years next year, and Delhi also wants to celebrate; welcome ideas - such as
recording important South Asia writers; Thrasher - a button; Nye a traveling exhibit around
South Asia, maybe with rare books.
*Questions and comments - Nye -
would be good if Pakistan could send to Serials Database at
the same time India. Magier - cataloging mistakes, depending on category, who to send to; also
send to Delhi for their information.
Pakistan -- Judy McDermott
*Ordered departure, but returned Jan. 20th. Situation remains quiet.
*Gives detailed statistical report with total figures.
*Publication section flourishing, though Afghanistan publications have not recovered. Iranian
*Jan.-Feb. confrontation between two groups, lasting several weeks; eventually resolved and
Discussion of LC offices activities. Raised some
binding questions, especially with Iran serials vendor; also missing
issues, spine information not correct; should inform offices of binding
problems. **CONSALD thought serials updates were helpful. **Will trips
to Kashmir/Mongolia look at everything? Ballantyne - yes.
Update on MIPP. With change of government, money not
available; doing a little from other sources (CRL, SAMP, and LC).
Program currently under review - 2 cameras working in Hyderabad on Urdu.
McDermott - Looking at how it could be continued, as LC project? - don't
know as yet.
III. Report on LC
Cataloging WorkshopAlan Grosenheider
Held at Harvard this year: smaller, breakout sessions were longer; suggestions for next year
include electronic cataloging.
List of SA catalogers in the US (Mary Rader).
IV. Bylaws Revisited
*Various provisions reviewed and discussed;
to be reviewed again in Madison, and changed at
next year's AAS meeting. Changes - from 3-year terms to 2-year terms, agreed. Change from 2
to 3 ex-officio members of 1) Newsletter editor, 2) LC representative, add 3) CRL representative;
Announcement by Nye - wish to commemorate landmarks, such as CONSALD's 30th
anniversary; will wait for Maureen Patterson.
V. SALNAQ Online
David Nelson and Philip McEldowney. David Nelson reporting.
*Considering the suggestion to migrate from a paper to an electronic Newsletter. Discusses and
raises questions of design, content, take advantage of already existing publication, for publication
about South Asia Resources, information on databases; central location for SAMP and
CONSALD minutes. What should be represented in each publication? 6 or 7 topics rather than
list of short items. Want it to be cooperative, send in contributions; always dynamic. Include
News & Notes. Own web site, linked from other sites.
*Further discussion of SALNAQ scope and purpose - if clearing house, duplicates SARAI? Just
Notes and Queries? A Listserv? Mainly reviews and evaluations? Used outside U.S?
*General opinion - would like something to continue.
Maureen Patterson - I founded SALNAQ. This is 30th CONSALD anniversary; 25th anniversary
of SALNAQ - at the beginning it was a review of important reference works, dictionaries; just
what everyone wanted - both general and specific. Came out of the 1974 Boston Conference, not
from Library of Congress.
Magier - a current awareness tool; Burlingham - if goes back to S.A. people - do they want it
printed out and emailed? Nye - value by editing; stake out what you want and do it. McMahon -
do a mission statement. Joshi - send in contributions by xx date. Mitchell - I do a bulletin with a
theme each time - next is on images. McMahon - let us know.
VI. Acknowledgment and Appreciation
of the services of Maureen Patterson. Speeches and
VII. CRL Digital Library Projects
Jim Nye and David Magier
Nye - announcement of a new grant, late June. Department of Education, Innovations program
Phase II of the digital libraries (Mellon Funding)
Substantial expansion in
*Full text documents
Expanded to include British Library, Oxford University, Cambridge
University, and archives in South Asia, including Nepal and Pakistan.
Groupings of Full Text resources, Pictorial images, Bibliographic
Examples of full text - Asia Society Briefings, Economic and
Political Weekly; Official Publications of South Asia, beyond 1947.
Examples of Images - 250,000 images created under the British Library.
Other examples - 200 maps in GIS format; historical collection of maps.
Statistical Abstracts of British India. Bibliographic resources - Urdu,
Tamil, and English; expanding number of journals, languages, and depth.
Regional languages in the BAS a) display information in format (unicode)
b) track web usage using JSTOR analyses. About $180,000 for 3 years;
1/3rd already matched.
Magier - bring up in electronic format, important Urdu works
and translations - side by side as pedagogical tool - assisted by Fran
Prichett who has selected 12 works - and linked to dictionary.
Discussion of Grammars and Readers; why just 20 years old? why those
languages? For strategic reasons. Dictionaries - Tamil, Platt's Urdu -
hope for one dictionary for each language.
VIII. Round Robin
Mel Thatcher - Genealogical Society of Utah.
Micofilmed genealogical records from various sites and types - Goa
church records, Maithili pedigries; Gaya and Nasak pilgramage records;
Madras church records; Bombay; Kerala. Want you to use the materials we
have filmed through the Family History Center System.
Krishan Khera - University of Toronto.
Development of Index to personal names from Harappa to 1947; Indian
personal names in Indian history, just one line with name and reference;
from 11 volumes of the History and Culture of the Indian People.
Bhasker. NY Public Library.
Microfilming of pre-1950 South Asia imprints. Funded by a NY State
grant, NYPL along with Columbia University participated in a
microfilming project to film pre-1950 South Asian imprints. NYPL
submitted 215 volumes (162 titles). Subjects covered in the Humanities
were literature in Hindi, Urdu, Gujarati; plus several English language
titles in Religion, Philosophy, Yoga etc. The staff of 3 had to do
original cataloging for the majority of titles before submitting for
Popuri. Queens Borough Public Library
CNN and foreign collections. 1 million people visited in 7 months.
Mitchell. University of Wisconsin-Madison.
The Scout report - working with Asia, Don Johnson, and S.A. graduate
Burlingham - Texas. Martha Selby joining faculty and teaching Tamil.
Joshi - Washington-Seattle.
*Newspaper list demo.
*What's in India - Listing of newspaper archives in Bhopal - 50 new titles
*Now just under 3000 titles, from 337 reporting institutions. Uchicago will house the web site.
Alan Grosenheider - Washington-Seattle
*Serving on ALA - Exec as S.A. specialist
Popuri - Queens. We are linking with Shanhai library
CRL James Simon
Kaisar-i-Hind collated and estimated cost. Very brittle, 1880-1889. And other titles.
Thrasher - LC.
*Acquisitions budget holding up. No new cuts in profile.
*National Digital Library with Asian/Asian-American interest. American Mission Presses.
*Shelving together South and South East language materials.
*Asian has been told we can move our
South and Southeast Asian rare books to the Jefferson Bdlg. before the
rest of the collections are moved
*Cataloging staff - several retired this year; activities with classical Mongolian; duplicates;
transliteration with Shan and Karin.
*Please tell me about any projects you may have had to upgrade LC
PREMARC or other online records.
Nye - Chicago.
*Urdu Research library is now Y2K
compliant. Filming has begun by MIPP. Staff are expected to begin
filming serials; camera to be shipped off. Help with maintenance of
camera in Hyderabad. Fruitful conversations with Ford Foundation for
*Hired S. A. library specialist, very good. Recon Projects - improving Hindu classification
*Another off-site storage, nothing will go there without full cataloging.
*Digital South Asia - a new Center - CAOR Center.
Susan Go. U of Michigan.
*Has posted a position announcement for a S.A. librarian, closing at the end of the month; 9
applications so far, more wanted.
*Finished with Tibetan materials.
*Will hire a S.A. Economist; have hired a S.A. modern historian.
Weidner Library - 2 items from India
*Global Immigration Project - didn't get funded.
*?? To California Digital Library
*Still updating websites on Nuclear Testing and Diaspora
Close at 4:38 pm [Recorder - Philip McEldowney]
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