Cataloging Procedures Manual
Appendix 18: Mixed Media
Part A: Monographs
Contents:
Regardless of the type of mixed media, the total number of items must be recorded on a bibliographic record.
-
Book with Spoken Sound Recording
- Item Not Ordered for Clemons: Book is classed
in LC and routed to the appropriate location.
Sound cassette(s) is/are kept with the book.
Number of items is indicated in the number of
pieces field in the edit item screen.
Example:
- 300 viii, 648 p. :|bmaps ;|c28 cm. +|e1 sound cassette (60 min.)
- Type: Book
- Location: EDUC-STKS
- New call number: LC number
- Class scheme: LC
- Record format: MARC
- Item Ordered for Clemons: Book is classed in LC, and cassette(s) is/are given an accession type call number. Both book and cassette(s) are cataloged on same record, but separate call numbers are created for each piece.
Example:
- 300 201 p. ;|c24 cm. +|e1 sound cassette (30 min.)
- Type: Book
- Location: CLEM-STKS
- New call number: LC number
- Class scheme: LC
- Record format: MARC
- Type: AUDIO-CASS
- Location: CL-MEDIA
- New call number: CAS[accession number]
- Class scheme: ALPHANUM
- Record format: MARC
- 300 viii, 648 p. :|bmaps ;|c28 cm. +|e1 sound cassette (60 min.)
- Item Not Ordered for Clemons: Book is classed
in LC and routed to the appropriate location.
Sound cassette(s) is/are kept with the book.
Number of items is indicated in the number of
pieces field in the edit item screen.
- Book with Music Sound Recording
Staff in Cataloging will complete monographic cataloging and route with the sound recording to the music cataloger for decision and completion of cataloging. Sound recordings may be considered accompanying material or may be cataloged separately depending on their treatment in OCLC. The following decisions are made at the Music Library:
- Cataloged on One Record: A sound recording
is given an LC class number if it contains examples
that illustrate examples in the text and should
circulate with the text. If sound recording
is treated as accompanying material, create
a volume holdings record.
Example:
- 300 v. of music ;|c28 cm. +|e40 sound cassettes (analog)
- Cataloged on Separate Records: A sound recording is given an accession number if it contains entire compositions, can be used without the accompanying text and does not circulate. Two records are created.
Primary text
- Example:
- 300 score (v.) :|bfacsims. ;|c35 cm.
- 590 T. 10 has accompanying compact disc: CD3036.
Accompanying sound recording
Example:
- 300 1 sound disc (65 min.) :|bdigital ;|c4 3/4 in.
500 Accompanies t. 10 of: Opera omnia / Claudio Monteverdi ; ed. Antonio Delfico (Cremona : Fondazione Claudio Monteverdi, 1991). Has call number: M 2 .I5 V5 t.10.
- 300 v. of music ;|c28 cm. +|e40 sound cassettes (analog)
- Cataloged on One Record: A sound recording
is given an LC class number if it contains examples
that illustrate examples in the text and should
circulate with the text. If sound recording
is treated as accompanying material, create
a volume holdings record.
- Book with Video Material
(Videocassette or Laser Disc)
- Item Ordered for Alderman or Clemons: Book
is classed in LC for Alderman or Clemons, and
video materials are given an accession type
call number and sent to Clemons. Both book and
video materials are cataloged on same record,
but separate call numbers are created for each
piece.
Example:
- 300 127 p. :|bill. ;|c21 cm. +|e1 videocassette (30 min. ; sd., col. ; ½ in.)
- Type: Book
- Location: ALD-STKS
- New call number: LC number
- Class scheme: LC
- Record format: MARC
- Type: VIDEO-CASS
- Location: CL-MEDIA
- New call number: VIDEO .VHS[accession number]
- Class scheme: ALPHANUM
- Record format: MARC
- Item Ordered for Location Other Than Alderman or Clemons: Book is classed in LC and routed to the appropriate location. For treatment of video material, see table at the end of this appendix.
- 300 127 p. :|bill. ;|c21 cm. +|e1 videocassette (30 min. ; sd., col. ; ½ in.)
- Item Ordered for Alderman or Clemons: Book
is classed in LC for Alderman or Clemons, and
video materials are given an accession type
call number and sent to Clemons. Both book and
video materials are cataloged on same record,
but separate call numbers are created for each
piece.
- Book with Microform
- With Microfilm: Rare if ever - Catalog on
case by case basis, consulting with senior cataloger
in unit.
- With Microfiche: Book is classed in LC and
routed to the appropriate location. Microfiche
is treated as accompanying material and is not
given a separate item record. Number of items
is indicated in the number of pieces field on
the edit item screen.
Example:
- 500 3 maps and 1 fiche inserted in pocket at end.
- Type: Book
- Location: CLEM-STKS
- New call number: LC number
- Class scheme: LC
- Record format: MARC
- 500 3 maps and 1 fiche inserted in pocket at end.
- With Microfilm: Rare if ever - Catalog on
case by case basis, consulting with senior cataloger
in unit.
- Book with Computer File
Record material type as the actual type (ie. BOOK for the book and CD-ROM for the computer file). For treatment of these titles, see table at the end of this appendix.
Examples:
- 300 xiv, 302 p. :|bill. ;|c 4 cm. +|ecomputer disk (5 l/4 in.)
- 300 225 p. :|bill., ;|c20 cm. +|ecomputer optical disc (4 3/4 in.)
- Type: BOOK
- Location: CLEM-REF
- New call number: LC number
- Class scheme: LC
- Record format: MARC
- Type: BOOK
- Location: SEL-STKS
- New call number: LC number
- Class scheme: LC
- Record format: MARC
- Type: CD-ROM
- Location: SE-CIRCDSK
- New call number: LC number followed by |zdisc
- Class scheme: LC
- Record format: MARC
- Book with Maps, Charts, Etc.
Maps are treated as accompanying material. Mark the first piece to set the pattern and send all the materials together to Preservation/Marking.
- Maps Fit in Pocket: If maps fit comfortably
in the pocket, the maps are counted, left in
the pocket, and the number of pieces is indicated
in the number of pieces field on the edit item
screen.
SEE EXAMPLE UNDER MICROFILM ABOVE
- Maps Do Not Fit in Pocket: If the maps would
be damaged being stored in the book pocket,
Alderman materials will be sent to the Maps
collection where they will be stored under the
same call number assigned for the book. The
accompanying maps will be listed on the copy
holdings record on a separate copy holdings
line, and will also have their own MHLD record
if there is more than one map.
For materials in locations other than Alderman, Preservation will be asked to make a suitable container for the maps. The book and accompanying maps will be listed on the MHLD record, have separate item records, but not separate copy lines.
- Book with Slides
Book is classed in LC and routed to the appropriate location. Slides are treated as accompanying material and are not given a separate call number. Number of items is indicated in the number of pieces field on the edit item screen.
- Microforms with Guides, Indexes, Etc.
The microform is given the appropriate microforms number, and the guide, etc., is treated as accompanying material. OCLC contains some records for guides only; the University of Virginia Libraries generally do not catalog microforms and their guides on separate records. The call number for the guide, etc., is the microform call number plus guide, index, etc.
Example:
- 300 27 microfiches ;|c11 x 15 cm. +|e1 guide (26 p. ; 21 cm.)
- Type: Book
- Location: CLEM-STKS
- New call number: MICFICH [accession number]
- Class scheme: ALPHANUM
- Record format: MARC
- Video Recordings with Guides, Indexes, Etc.
The videorecording is given an appropriate accession number (e.g. videocassette or laser disc) and the guide or index is treated as accompanying material. For treatment of material, see table at the end of this appendix.
Example:
- 300 3 videocassettes (180 min.) :|bsd., col. ;|c1/2 in. +|e leader's/user's guide (24 p. ; 19 cm.)
- Type: VIDEO-DISC or VIDEO-CASS
- Location: CL-MEDIA
- New call number: VIDEO .LD[accession number] or VIDEO .VHS[accession number]
- Class scheme: ALPHANUM
- Record format: VM
- Computer Files with Documentation
The computer file is given a LC call number and the guide or index is treated as accompanying material (See Chapter XII). For treatment of material, see table at the end of this appendix.
Example:
- 300 1 computer optical disc, 2 computer disks ;|c4 3/4-5 1/4 in. +|e1 guide (106 p. ; 22 cm.)
- Type: CD-ROM or CD-ROM-NC or DISKETTE or DISKETT-NC or CDNETWORK
- Location: FA-COMPRM (for example)
- New call number: LC number
- Class scheme: LC
- Record format: MRDF
- Type: BOOK
- Location: FA-STKS (for example)
- New call number: [LC number] guide
- Class scheme: LC
- Record format: MRDF
- Multimedia
The call number is governed by the cataloger's choice of the primary piece. The primary piece is given a LC classification number or accession number and the guide or index is treated as accompanying material and is cataloged on one record.
Examples:
- 300 1 computer disk ;|c3½ in. +|e1 user's guide (37 p. : ill. ; 22 cm.)
- 300 1 sound disc (71 min.) :|bdigital ;|c4 3/4 in. +|e3 computer disks (3 1/2 in.) + 1 installation guide.
300 3 videodiscs (258 min.) :|bsd., col. ;|c12 in. +|e1 text (144 p. : ill. (some col.) ; 28 cm.) + 1 sound disc (4 3/4 in.)
Interactive media example:
- Type: CD-ROM-NC
- Location: ETEXT-CTR
- New call number: LC number
- Class scheme: LC
- Record format: MRDF
Multimedia example:
- Type: VIDEO-DISC
- Location: CL-CIRCDSK
- New call number: VIDEO .LD[accession number]
- Class scheme: ALPHANUM
- Record format: VM
- Type: AUDIO-CASS
- Location: CL-CIRCDSK
- New call number: CD [accession number]
- Class scheme: ALPHANUM
- Record format: VM
- Type: BOOK
- Location: CLEM-STKS
- New call number: LC number
- Class scheme: LC
- Record format: VM
- Processing
- Label print materials in normal fashion.
Mark the first piece of accompanying materials
and send to Preservation/Marking. See Appendix
6. If computer files need to be recased,
place barcode in lower left corner for floppy
disk or lower center for CD-Rom.
- If pocket, envelop, etc. needs to be made for accompanying materials, give such instructions to Preservation/Marking.
- Statistics: Count the "main" volumes, but do not count the accompanying materials cataloged on the same record.. (i.e., If cataloging a print monograph, count the print volumes but not the accompanying microfiche, computer files, etc. If cataloging a microfiche, etc., count the microfiches, etc. but not the accompanying print materials, etc.)
- 300 xiv, 302 p. :|bill. ;|c 4 cm. +|ecomputer disk (5 l/4 in.)
|
|
SINGLE CALL | MULTIPLE CALLS |
| Book with spoken sound recording | ALD
CLEMONS GIC EDUC FINE ARTS SSDC |
MUSIC
SCIENCE LIBS |
| Book with music sound recording | ALD (N/A--to Clemons)
CLEMONS GIC EDUC FINE ARTS SSDC |
MUSIC
SCIENCE LIBS |
| Book with video material | ALD (N/A--to Clemons)
CLEMONS (Case by case) GIC EDUC FINE ARTS SSDC |
MUSIC
SCIENCE LIBS |
| Book with computer file | ALD
CLEMONS GIC EDUC FINE ARTS MUSIC SCIENCE LIBS SSDC |
|
| Book with slides | ALD
GIC EDUC FINE ARTS SSDC |
MUSIC
SCIENCE LIBS |
| Microforms with guides, indexes, etc. | ALD--In Microforms
GIC EDUC FINE ARTS SSDC |
MUSIC
SCIENCE LIBS |
| Sound recordings with book | ALD (N/A--to Clemons)
CLEMONS EDUC FINE ARTS GIC SSDC |
MUSIC
SCIENCE LIBS |
| Video recordings with guides, indexes, etc. | ALD (N/A--to Clemons)
CLEMONS GIC EDUC FINE ARTS SSDC |
MUSIC
SCIENCE LIBS |
| Computer files with documentation | ALD
CLEMONS GIC EDUC FINE ARTS MUSIC SCIENCE LIBS SSDC |
|
| Multimedia | ALD
CLEMONS (Case by case) GIC EDUC FINE ARTS SSDC |
MUSIC
SCIENCE LIBS |
Alderman Library Linda Lester lll8g or 4-4960
Clemons Library Warner Granade jwg2y or 4-7324
Education Library Sylvia Morris sam5f or 4-8071
Fine Arts Library Ann Burns arb5w or 4-6606
GIC Denise Stephens cds2m or 2-2652
SSDC Patrick Yott pmy2n or 2-2630
Music Library Brian Bader bib2m or 4-4605
RIS (Alderman Library) Linda Lester lll8g or 4-4960
Science Libraries Heather Packard has8d or 4-3625
Rev. 02/03/98
fax: 434.982.4579