Cataloging Procedures Manual

Appendix 2: URLs in Catalog Records

Printable Version

URLs in monographic records:

A. Linking of full-text materials:

• The record should contain a 530 (other formats available field) indicating that the title is also available online.
  
  
• The second indicator of the 856 tag should be 1 (for version of resource)
  
  
• A call should be made

  o Call number: automatically supplied (xx number)
  o Class scheme: WEB
  o Library: UVA-LIB
  o Item ID: automatically supplied
  o Type: INTERNET
  o Home location: INTERNET
  o Item cat1: ADD
  o Current location: INTERNET
  o Circulate: not checked (not a separate piece, cannot circulate)

B. Linking of material other than full-text:

• When URLs link to material other than full-text (such as table of contents, abstracts, reviews), the 856 should contain subfield |3 giving the nature of the material (such as table of contents).
  The second indicator is 1 (electronic version) when the material is part of the book such as table of contents, and 2 (related resource) when it is not part of the book such as a review or publisher description. Do not be overly concerned with the tagging of the second indicator since interpretations vary.

  Examples:
  245 10 Lyndon Baines Johnson / Thomas S. Langston.
  856 41 |3Table of contents|uhttp://www.loc.gov/catdir/toc/fy034/2002010381.html

  245 00 Cost recovery and the crisis of service delivery in South Africa
  /|c[edited by] David A. McDonald & John Pape.
  856 42 |3Book review (H-Net)|uhttp://www.h-net.org/review/hrev-
  a0c8v2-aa
  

  245 10 Financial structure :|ban investigation of sectoral balance sheets in
  the G-7 /|cJoseph P. Byrne and E. Philip Davis.
  856 42 |3Publisher description|uhttp://www.loc.gov/catdir/description/cam032/2003053222.html
  856 41 |3Table of contents|uhttp://www.loc.gov/catdir/toc/cam032/2003053222.html

• When the 856 field appears for materials other than full-text, the records generally do not have 530 notes. Do not add 530 notes.
  
  
• Calls should not be made for these materials.

C. URLs are not retained:

• URLs are not kept when they link to advertising, order forms, etc. (However, publishers descriptions appear to be on many DLC records and are being kept.)

URLs in serials records:

• See Chapter XII Electronic Resources Cataloging. Part B. Serials. II Procedures using one record approach. http://www.lib.virginia.edu/cataloging/manual/chapters/chapxiib.html#onerec

Table of Contents

Appendix 3 - under construction

Appendix 4

11/4/03