Cataloging Procedures Manual

Appendix 21: Marc Holdings Record (MHLD)-And Standard Format And Abbreviations For Multi-Volume Sets And Serials

I. Introduction

This appendix describes the MARC holdings record, the standard format, and lists standard abbreviations for recording holdings data in the MARC holdings record.

II. The MHLD Record Format

The MHLD record is similar to the Virgo bibliographic record in structure. Like the bibliographic record, it contains both fixed and variable length fields.

Fixed field:

Accept default values

Variable fields:

852 Field – The 852 field is the location field

Indicators:

1st indicator should be [blank]
*unless a call number has been entered after the location
Library of Congress call number – should be “0”
SuDoc call number – should be “3”
Special Collections - “8” for other scheme

2nd indicator should be [blank]

Subfield codes:

|c Location – must conform to an established Sirsi location name. Call numbers may be added to the 852 field so that it will appear in the holdings display. Call numbers are added after the |h and |I delimeters.

|h Classification part – contains the classification portion of the call number

|i Item part – contains a cutter or date

|x Staff note – information does not display for the public

|z Public note – information displays for the public

|= Link to serial control – do not edit or delete

Example:

852_ _|cALD-STKS|zCURRENT ISSUES HELD IN THE PERIODICAL
ROOM|=18576

852 0_|cALD-STKS|hDS785.A1|iT515

853 Field – The 853 field is the captions and pattern field for the basic bibliographic unit (i.e. not supplements or indexes). It shows the pattern as established by the serials control record, and additional 853 fields are added when certain changes – including numeration pattern, name pattern (such as a change of frequency), etc. – are made to the control record. The 853 fields are normally tagged |82 or higher -- |81 is for the 866 field.

Indicators:

1st indicator – should be 2 (can compress or expand)

2nd indicator – should be [blank]

|8 sequence numbers (i.e. 81, 82, 83]

The |8 delimeter is the sequence number delimiter. The sequence number regulates the order of display. It is important that the sequence numbers are correct. If the sequence numbers are incorrect this could prevent a field from displaying. For example, if |81 is used for both 866 fields and 853,863 fields, the 863 fields will not display.

After the sequence numbers, i.e. |82

|a – first level of enumeration [usually v.]

|b – second level of enumeration [usually no.]

|u – limit for second level etc. of enumeration before it starts repeating (bibliographic units per highest level)

|v – whether numbering is repeatable

|i – year

|j – month or season

|k – date [i.e. the day of the month]

Example:

852 2[blank]|82|av.|bno.|u12|vr|i(year)|j(month)

863 Field – The serial control record generates the 863 field when an issue is checked in. Normally, there is a separate 863 field for each issue checked in. The 863 fields are closely connected to the 853 fields since they follow the pattern established by the 853 field.

Example:

853 2[blank]|82|av.|bno.|u12|vr|i(year)|j(month)
863[blank]1 |82.1|a29|a1|i2000|j01
863[blank]1 |82.2|a29|a2|i2000|j02
863[blank]1 |82.3|a29|a3|i2000|j03
863[blank]1 |82.4|a29|a4|i2000|j04

The examples above illustrate issues received on checkin records connected to the 853 field in the example for that field.

All of the checkins are automatically labeled |82 since the 853 is |82. Then we have the numbers of the checkins. The following delimiters are taken from the 863 field in the above examples.

|a29 – v.29

|b1 – the number of the issue

|i2000 – the year

|j01 – the number of the month.

866 Field – The 866 field contains a textual description which consist of either enumeration, information, chronology information, or both.

Indicators:

1st indicator – should be [blank] (We are not indicating level of holdings)

2nd indicator – should be “0” (non-standard)

Subfield codes:

|81 – link and sequence number

|a – textual holdings: contains the textual form of the holdings

|x – staff note: does not display in WebCat

|z – public note: displays in WebCat

Example:

866 _0|81|av.1-6
866 _0|81|av.1-10 (1990-2000)

867 Field – The 867 field contains holdings information for supplements with independent numbering schemes. In the public view, the 867 field will only appear in the FULL and ALL views.

Indicators:

1st indicator – should be [blank] (we are not indicating level of holdings)

2nd indicator – should be “0” (non-standard)

Subfield codes:

|8* - link and sequence number. Contains data which links related 853-868 holdings data.

*The |8 delimiter value should be a high number such as |88 or |89. The supplements will then display after the main holdings.

|a – textual holdings: contains the textual form of the holdings

|x – staff note: does not display in WebCat

|z – public note: displays in WebCat

Example:

867 _0|89v.1-5 (1995-2000)

868 Field – The 868 field contains holdings information for indexes. In the public view, the 868 field will only appear in the FULL and ALL views.

Indicators:

1st indicator – should be [blank] (we are not indicating the level of holdings)

2nd indicator – should be “0” (non-standard)

Subfield codes:

8* - link and sequence number. Contains data that links related 853-868 holdings data fields.

The |8 delimeter value should be a high number such as |88 or |89. This will cause the indexes to display after the main holdings. If we have both supplements and indexes use a different |8* sequence.

|a – textual holdings: contains the textual form of the holdings

|x – staff note: does not display in WebCat

|z – public note: displays in WebCat

Example:

868 _0 |88|av.1-5 (1995-2000)

III. MARC Holdings Fixed Fields

A review of batch loading LDRs into OCLC has prompted the reconsideration of cataloging practice concerning fixed fields in MARC holdings records. Since we have decided not to batch load LDRs at this time, these recommendations are primarily based on having more accurate serials holdings records. Only the fixed fields are being considered; not other fields which need to be present in a certain way for the records to be loaded.

We recommend that only the Rec-Type be edited for monographic sets; it should be v (multivolume item) instead of y (serial) which is the default. The chart below shows which fields should be input/edited for serials.

This recommendation is only for current work; it is not to be done retrospectively unless a staff member is working on the holdings record.

This recommendation is for the minimal level of coding required of all catalogers. Special locations such as Special Collections or Music may use a higher level of coding. However, this is a departmental choice; not the choice of an individual staff member.

An asterisk (*) preceding the SIRSI field name indicates the field is currently required for batch loading into OCLC.
No is indicated for serials editing when the value is system supplied and thus does not need editing.

The URL for the 008 field in the MARC 21 Concise Holdings document is http://www.loc.gov/marc/holdings/echdcntr.html#mrch008

After the recommendation is approved, all the possible values for the fields will be given in the procedure manual.

SIRSI field	Description	Values	Default	Serials use	Notes
*Rec_Type	Type of record	u=unknown v=multivolume item x=single item y=serial	y(for serial)	Yes	In leader; not in MARC 008
Enc_Lvl	Specificity of holdings	1=holdings level 1 2=holdings level 2 3=summary 4=detailed 5=detailed w/piece m=mixed level u=unknown z=other	4	Yes
Entrd	Date Record is entered	yymmdd	System supplied	No	System supplied; SIRSI displays 5 of 6 digits
*Acq_Stat	Acquisitions status	0=unknown 1=other 2=recd and complete or ceased 3=on order 4=currently recd 5=not currently recd (including cancelled)	4	Yes
Acq_Meth	Method of Acquisition	c=cooperative or consortial purchase d=deposit e=exchange f=free g=gift m=membership n=non-library purchase p=purchase u=unknown z=other medhod of acquisition	p (for purchase)	Yes
Canc_date	Expected acquisition end date (i.e. cancellation date)	Blank=not canceling yymm=date of cancellation or last expected part uuuu=intend to cancel; effective date not known	Blank	Yes
*Gen_Retn	General Retention Policy	0=unknown 1=other 2=retained until replaced by updates 3=sample issue retained 4=retained until replaced by microform 5=retained until replaced by cumulation, replacement vol., or revision 6=retained for limited period 7=not retained 8=permanently retained	0 (for unknown)	Yes
Sp_Retn	Specific retention policy	Usually blank; used when retention policy above is coded 6 See Notes	Blank	No	3 characters: 1st=policy type l=latest p=previous (not incl. latest) 2nd=number of units 1 to 9; if more than 9 use in \|x or \|z note of 852 or 86X field 3rd=unit type of retention Time: m=month(s) w=week(s) y=year(s) Or Part: e=edition(s) i=issue(s) s=supplement(s)
*Complete:	Completeness	0=other 1=complete 2=incomplete 3-scattered 4=not applicable (single item part)	0 (for other)	Yes	Hard to maintain; updated if/when title is cancelled or title change occurs
*Copies	Number of copies reported	3 digit code; use zeros to left	001	Yes	Must be set at 001 for loading into OCLC
Lending	Lending policy	a=will lend b=will not lend c=will lend hard copy only 1=limited lending policy u=unknown	u (for unknown)	No	More specific info can appear in 845 field
Repr	Reproduction policy	a=will reproduce b=will not reproduce u=unknown	u (for unknown)	No	More specific info can appear in 845 field
Lang	Language	3 character code from MARC language code und=undetermined	eng	No	Language of coded data in 863-865 fields; UVA uses mixture of languages
*Composit	Separate or composite copy report	0=separate 1=composite	0	Yes	Must be set at 0 for loading into OCLC
Updated	Date record last updated	yymmdd	System supplied	No	Automatically occurs even through check-in of periodical issues; SISRI displays 5 of 6 digits.

IV. MARC Holdings Variable Fields

852 |c shelving location |h classification part |Ii item part |z public notes
|x staff only note |= number [link to serials control number – Do not edit]

853 Created by serials control record |a first level of enumeration [usually v.] |b second level of enumeration [usually no.] |u limit for second level of enumeration before it starts repeating |v whether numbering is repeatable |Ii year |j month or season |k date [is for the 15th of the month]

863 The serial control record generates the 863 field when an issue is checked in. Normally there is a separate 863 field for each issue checked in. The 863 fields are closely connected to the 853 fields since they follow the pattern established by the 853 field.

866 |a volume holdings |z public notes |x staff only note

867 |a supplement holdings |z public notes |x staff only note

868 |a index holdings |z public notes |x staff only note

Example:

Key: 001 7261
Location: 852 |cALD-STKS|xpat.# 50030|zCURRENT ISSUES IN THE
PERIODICALS ROOM|=8576
Patterns: 853 2 |82|av.|bno.|u12|vr|i(year)|j(month)
Library has: 866 0 |81|av.43:no.5-12  (1975)
Library has: 866 0 |81|av.44-67  (1976-1999)
Library has: 863 1 |82|a68|b1|i2000|j01
Library has: 863 1 |82|a68|b2|i2000|j02

Record examples:

AAJ5525 The English academy review
ISSN: 0031-7985 Philologus
ISSN: 0002-7375 American artists

V. Types of Holdings Data

Data entered in the holdings records may consist of either enumeration information, chronology information, or both. Enumeration refers to numbering systems for multipart publications, e.g., volumes, issue numbers, parts, etc., while chronology consists of chronological descriptors, e.g., year, season, month, day, etc.

Although the types of information entered in the holdings records vary widely, note the following guidelines:

A. Holdings data for periodicals usually consist of enumeration data followed by chronological data.

B. Holdings data for monographic sets usually consist of enumeration data alone.

C. Holdings data for newspapers usually consists of chronological data alone.

VI. Formatting Holdings Information

A. Use explicitly stated volume designators (v., no., etc.) for enumeration data at all levels of enumeration. When entering volume designators, first identify the volume designator(s) or highest level of enumeration appearing on the piece. Consult the AACR2, rev. standard abbreviations and part V. of this documentation to identify the correct format to use in entering holdings data. For foreign language enumeration designators, use the appropriate abbreviation for that language.

Example:

866 _0|81|av.1-5
866 _0|81|at.1-10
866 _0|81|av.1:no.1-3
866 _0|81|av.1:no.3:pt.A

Record example:

ISSN: 0360-5302 Communications in partial differential equations

Also follow AACR2 rules for capitalization or words.

Example:
866 _0|81|aBd.1-6 (German)
866 _0|81|abd.1-4 (dutch)

B. Volume designators are not repeated before the last unit in a sequence.

Example:

USE: v.6-32 NOT: v.6-v.32

C. When a volume with missing issue(s) is completed, compress the parts as follows:

Example:

When the library adds v.7:no.4
CHANGE FROM:
866_0|81|av.7:no.1-3,5-12
TO:
866_0|81|av.7
NOT:
866_0|81|av.7:no.1-12

Example:

When the library has;
866_0|81|av.5-6
866_0|81|av.7:no.1-3,5-12
866_0|81|av.8-10

Compress to:

866 _0|81|av.5-10 (when v. 7 is complete)

For issues that were not published, compress holdings and add a note about the missing issue.
Ex: v.7|zissue no.8 not published

D. Use only Arabic numerials (0-9) when entering numerical data. Translate all Roman numerals to Arabic numerals.

E. If alphabetic characters are part of the enumeration or chronology data, include these in the transcription.

Example:

866_0|81|a1968A-1969A
866_0|81|apt.A-D

F. When entering months or seasons of the year in chronology data, first identify the chronology as it appears on the piece. Consult the AACR2, rev. standard abbreviations and pt. V of this documentation to identify the correct format to use in entering chronology data. For months and seasons in foreign languages, use English.

Example:

866_0|81|a1960:Jan.-Nov.

G. Punctuation

Use only the following punctuation symbols in the manner described (extracted from ANSI Standard Z39.44-1986)

1. Use a hyphen “-“ to indicate an unbroken range of holdings data between a beginning and ending unit.

Examples:

866_0|81|av.1-4
866_0|81|at.1-10
866_0|81|av.1-21 (1969-1990)
866_0|81|ano.300-308  (1980:Jan.-Sept.)
866_0|81|a1984-1986

Record example:
AAJ5525 The English academy review

2. Use a comma “,” to designate a gap in a range of holdings. A“gap” is defined as an issue or groups of issues which were published, but which are not held by the library location for any reason. For issues that were not published, compress holdings and add a note about the missing issue. Ex: v.7|zissue no. 8 not published

Examples:

866_0|81|av.2-4,6-7,9
866_0|81|av.1-6,9-10  (1961-1966,1969-1970)
866_0|81|a1969-1978,1980-1986
866_0|81|a1960-1962,1978-1983

Record example:
ISSN: 0031-7985 Philologus
ISSN: 0002-7375 American artists

3. Use a colon “:” to separate between multiple levels of data. Enter the highest level of data (the largest unit) first, followed by each lower level in decreasing order.

Examples:

Monographs:
866_0|81|av.1:no.1:pt.A-B
866_0|81|aser.2:v.1:pt.1-3
866_0|81|apt.A:v.1:no.1-2
866_0|81|aser.1:v.1-ser.6:v.10

Serials:

866_0|81|av.2:no1:pt.A-B  (1989)
866_0|81|aser.3:v.1:pt.1-3  (1990)
866_0|81|av.7:no.1-2,5-12  (1990:Jan.-Feb.,Apr,-Dec.)
866_0|81|apt.A:v.1:no.1-2  (1991:Jan.-Feb.)
866_0|81|aser.1:v.1-ser.6:v.10  (1980-1990)

Record examples:
ISSN: 0002-7375 American artists
ISSN: 0360-5302 Communications in partial differential
equations

When using series and a new series has begun: Each new line of the run of the new series must begin with “n.s.”

Examples:

866_0|81|av.1-10  (1968-1970)
866_0|81|an.s.:v.1-8  (1971-1979)
866_0|81|an.s.:v.11-20  (1981-1990)

4. Use parentheses “( )” to enclose chronology information when it follows enumeration information. If holdings are expressed by chronological information alone (newspapers, etc.), do not use parentheses. Do not use for monographs.

Examples:

866_0|81|av.1-5,7-8  (1976-1981,1983-1984)
866_0|81|av.1:no.1-2  (1979:Jan.-Feb.)
866_0|81|a1987:Mar.1-Apr.22
866_0|81|a1960-1986

Record examples:
ISSN: 0038-4941 Social science quarterly
ISSN: 1069-0727 Journal of career assessment

5. Use the slash “/” to indicate combined volumes, issues, etc., when one or more volumes or years are issued by the publisher in a single physical piece.

Examples:

866_0|81|av.1/2
866_0|81|av.1-7  (1965/1966-1972/1972)
866_0|81|ano.9/10  (1960:Sept./Oct.)
866_0|81|a1960/1965

Record example:
ISSN: 1091-4706 Reaching today’s youth

Always use a slash when a single volume covers combined
years.

Examples:

FOR:
v.1 Oct. 1979-Sept.1981
USE:
866_0|81|av.1  (1979/1981)
NOT:
866_0|81|av.1  (1979:Oct.-1981:Sept.)

*Do not create a mhld record for one single piece that is 2 volumes in 1.

6. For enumeration data, use the equals sign “=” to indicate that the data that follows is an alternative numbering scheme.

Example:

866_0|81|av.1:no.5=no.11

Record example:
ISSN: 0038-6952 The Spectator
ABR4745 The new beacon

7. Use square brackets “[ ]” to enclose translated Gregorian dates.

Example:

866_0|81|aShowa 56-nendo [1981/1982]

8. Use two spaces to separate enumeration and chronology information within a statement line. Do not use spaces to separate elements within an enumerations or chronology data area.

Example:

866_0|81|av.7:no.6  (1986:June)
866_0|81|a1984-1985
866_0|81|a1986:Mar.13-Apr.12,May1-Dec.31

9 . Volume designators that do not end in periods (e.g. disk, fiche, etc.) have a space before the holdings enumeration.

Examples:

866_0|81|afiche 1-34
866_0|81|adisk 1-2

All abbreviated designators DO NOT have a space.

Examples:

866_0|81|av.1-3
866_0|81|apt.1-2
866_0|81|aBd.1

H. Use of statement lines.

1. A sequence of completed units at the highest level of enumeration and/or chronology will be entered on a single statement line.

Examples:

866_0|81|av.1-21  (1940-1960)
866_0|81|a1912-1967

2. Incomplete units will be entered in correct sequence on separate statement lines.

866_0|81|v.1-2,4-7  (1985-1990),
866_0|81|av.8:no.2-3  (1986:Spring-Summer),
866_0|81|av.9  (1987)

Note the use of commas in the example above. Commas are used to denote gaps between statement lines as well as gaps within a statement line. Assuming this is a quarterly publication, the comma at the end of the first statement line indicates that v.8:no.1 is not held by the library, and the comma at the end of the second statement line indicates that library holdings lack v.8:no.4. The holdings for v.8 are listed on a separate line since it is an incomplete volume.

I. Supplements:

For supplements with independent numbering schemes, use that numbering to record the holdings.

Example:

If we receive numbers 1-3 of the supplements to a title, we should record the holdings as:

866_0|81|av.1-10  (1990-2000)
867_0|89|ano.1-3

|8* link and sequence number should be a high number such as |88 or
|89. This will cause the supplements to display after the main holdings.

Do not use for unnumbered monographic supplements.
Unnumbered monographic supplements are entered in
in a separate 866 line in the MHLD record.

Example:

866_0|81|av.1-5
866_0|81|asuppl.

J. Indexes:

Do not use for unnumbered monographic indexes, use the 866 field.

1. When adding subject/author/title indexes:

If each is separately bound, list each one separately,
preceding the holdings with:

SUBJ. (in all caps)
AUTHOR (in all caps)
TITLE (in all caps)

Examples:

868_0|89|aSUBJ. v.1-5  (1985-1990)
868_0|89|aAUTHOR v.1-5  (1985-1990)
868_0|89|aTITLE v.1-5  (1985-1990)

|8* link and sequence number should be a high number such as |88 or |89. This will cause the indexes to display after the main holdings.

2. When adding key indexes that are separately bound: Precede the indexes holdings with KEY: (in all caps)

Example:

868_0|89|aKEY:1991-1990,1992

3. If the index covers more than one year and is bound in with a regular volume or issue, then do NOT add the index to the volume holdings. Instead, add the index to the bibliographic record in a 555 field in the following format:

555::dates & years of index, in vol. # it is included in.

Examples:

1. 555::Vols. 1 (1927)-23 (1951), in v.26, no.1
This will print to the public as:
INDEXES:

Vol. 1 (1927)-25 (1951), in v.26, no.1

2. 555::Author index, v.1 1915-6 (1921), with v.6; subject index,
v.1 (1915)-6 (1921), with v.6.
This will print to the public as:
INDEXES:
Author index, v.1 (1915)-6 (1921), with v.6;
Subject index, v.1 (1915)-6 (1921), with v.6.

For more complicated indexes that are bound in with individual issues (especially if they involve prior title) please forward the volume to cataloging.

VII. Standard Formats By Term

A. Volume designators (or captions) for both monograph and serial holdings and call number marking; follow cataloging rules for bibliographical record.

Abhandlung, Abhandlungen	Abh.
abstract	abs.
Abteilung, Abtheilung	Abt.
addendum	add.
amendment	amend.
annee, ano, anno	an.
annual	an.
appendix	append.
atlas	atlas
Auflage	Aufl.
Author	Author
Band (German)	Bd.
band (Dutch)	bd.
Bande	Bde.
Beilage	Beil.
Beiheft	Bhft.
bind	bd.
book (except in German/French)	bk.
broj	br.
Buch	Buch
bulletin	bull.
cahier	cahier
cast	c.
chapter	ch.
chast	ch.
cislo	cis.
congress	cong.
constitution	const.
cuaderno	cuad.
czesc	cz.
dael, deel, del, des, diel, dil, dio	d.
digest	digest
edition	ed.
fascicle (in all languages)	fasc.
Folge	F.
folio	fol.
god, godinay	g.
Gruppe	Gruppe
guide	guide
Halfte	Halfte
Halbband	Halbbd.
handbook	handbk.
Heft	Heft
index	index
introduction	introd.
issue	issue
item	item
izdaja	izd.
izdanie	izd.
jaargang	jaarg.
Jahrgang	Jahrg.
Kniha, kniga	kn.
knjiga	kng.
kotet	kot.
legislature	legis.
leto	l.
Lieferung	Lfg.
livre	livre
libro	libro
manual	man.
map	map
neue Folge	n.F.
nouveau, nouvelle	nouv.
new series	new ser.
nieuwe reeks	n.r.
number(s), numero	no.
Nummer	Nr.
nummer	nr.
paragraph	par.
parliament	parl.
pars	pars
part(s), parte	pt.
partie	ptie
plates	plates
quaderno	quad.
reel	reel
Reihe	Reihe
revu, revue	rev.
rik, rok	r.
rocnik	roc.
rocznik	rocz.
sbornik	sb.
section	sect.
serie, series	ser.
sesit, sesija	ses.
session	sess.
sheet	sheet
Sonderheft	Sdhft.
Subject	Subject
supplement	suppl.
svazek, svezak	sv.
Teil, Theil	T.
Teilband	tbd.
text	text
Title	Title
tom, tome, tomo	t.
translation	trans.
unit	unit
update	update
volume(s),	v.
vydani, vydannia	vyd.
vypusk	vyp.
wydanie	wyd.
wydzial	wydz.
year	yr.
zeszyt	zesz.

B. Months of the year – use for reference – always use English

English	French	German	Italian	Spanish

Jan.	janv.	Jan.	genn.	enero
Feb.	fevr.	Feb.	febbr.	feb.
Mar.	mars	Marz	mar.	marzo
Apr	avril	Apr.	apr.	abr.
May	mai	Mai	Magg.	mayo
June	juin	Juni	giugno	jun.
July	juil.	Juli	luglio	jul.
Aug.	aout	Aug.	ag.	agosto
Sept.	sept.	Sept.	sett.	sept. (set.)
Oct.	oct.	Okt.	ott.	oct.
Nov.	nov.	Nov.	nov.	nov.
Dec.	dec.	Dez.	dic.	dic.

For additional abbreviations, see AACRs, rev. Appendix B.

C. Seasons of the year – use for refence – always use English

English	French	German	Italian	Spanish

spring	printemps	Fruhling	primavera	primavera
summer	ete	Sommer	estate	verano
fall	automne	Herbst	autunno	otono
winter	hiver	Winter	inverno	inierno

Do not abbreviate or capitalize seasons, unless in German. Capitalize German seasons.

D. Special formats

Microfiche use fiche
Microfilm use reel

VIII. Edit Existing MARC Holdings Record (MHLD)

1. Open the maintain existing title button

2. Search for the existing title

3. From the search results box, highlight the title (if there are multiple records for the title, may need to view each record to be sure you have the correct record)

4. Click on the modify item button

5. Click on the Marc Hldgs tab

6. If one or more mhld records already exist for a title, the library, location, and linking list displays. Click on the platform of the mhld record you want to edit.

7. The mhld record will display

8. Make updates and click on the ok button in the mhld record to save changes

9. This will return to Modify title: modify title box

10. Click on the platform of the mhld record to review changes

Other choices: Ok
Add holdings
Remove
Lookup another title
Close

IX. Creating a MARC Holdings Record (MHLD)

1. Click on maintain existing title folder

2. Search the title

3. From the search results box, highlight the title (if there are mutiple records for the title, may need to view each record to be sure you have the correct record)

4. Click on the modify item button

5. Click on the Marc Hldgs tab

6. If one or more Marc holdings already exist for the title, the library, location, and linking list displays.

7. Click on the add holdings button

8. Modify title: select serial holdings library screen-create a marc holdings record for library – enter library

9. A holdings template displays

Fixed fields: accept default values

Required fields:

852 |c(location) in all caps: location should match the home location

866 Follow established standards for inputting volume information

Example: 866 _0 |81|av.1-3
866 _0 |81|av.1-3 (1999-2001)

Notes: |z public and |x staff notes may be added to the 852 and 866 fields.

After all holdings information has been entered, click on the create holdings button to add the holdings record

10. This will return to the modify title: modify title screen. The mhld record will be listed in the list of holdings record

11. Click on ok button to save the changes

Table of Contents

Appendix 22 - under construction

Appendix 23

Rev. 05/13/03

Cataloging Procedures Manual

Appendix 21: Marc Holdings Record (MHLD)-And Standard Format And Abbreviations For Multi-Volume Sets And Serials

Contents: