Cataloging Procedures Manual

Appendix 32: Cataloging Using Other Sources of Copy

Contents:

I. RLIN Searching
II. Process/Cataloging Instructions

1. RLIN Searching

   RLIN searching can be done through Telnet, SmartPort or Eureka. The Telnet and Eureka searches also show call numbers which can be used in classifying a book. These basic instructions are for Telnet searching. SmartPort searching instructions can be found at: www.lib.virginia.edu/cataloging/SmartPort/smart2.html.

   1. Logging on to RLIN
   1. At the Unix $ prompt type: telnet mercury.rlg.org [Enter]
   2. At the account prompt type:
      y9.a87 [Enter] Password: 64precis [Enter]

      y8.c75 [Enter] Password: a75begun [Enter]

      y8.c74 [Enter] Password: w22hide [Enter]

      At the command prompt type: cal rlin (cat) [Enter]
   2. Search procedures

   1. Prompts

   : press [Enter] to continue
   :? enter a command
   :MUL? press [Enter] to see a multiple display, or enter another command
   :+? press [Enter] to see the next page of this display, or enter another command
   :B press [Enter] to see the next item in this result, or enter another command

   2. At the :+? prompt, type one of the commands from the following table:

   Search Keys
   Kind of Search	Example	Search Command	Example
   Personal Name	Cotham, Perry C.	fin pn	fin pn cotham, perry c or fin pn perry c cotham
   Corporate or Conference Name	Music Library Association	fin cp fin cw	fin cp music library association fin cw music library
   Title	Politics, Americanism and Christianity	fin tp fin tw	fin tp politics americanism and christianity fin tw americanism christianity
   Name/Title	Cotham Perry C. Politics, Americanism and Christianity	fin pn ... and tw	fin pn cotham, perry c and tw americanism christianity
   ISBN	0-8010-2377-7	fin isbn	fin isbn 0801023777

   3. Looking at search results

      In response to most searches, RLIN provides a Multiple (MUL) display on the screen or a prompt for the multiple display on the command line.

      1. Display formats

         The system will automatically default to one of the following depending on the number of records the search retrieves.

         1 title -- System displays the title in PRIMARY (PRI - descriptive information, holding libraries) format if item is part of a record cluster.

         2-7 titles -- System shows in MULTIPLE (MUL - brief citations, holding libraries) format as many clusters or records as will fit on the screen and prompts +? if there are more screens to display. To see the next screen Press [Enter].

         8+ titles -- System shows the number of records retrieved and prompts MUL? To see the results in MUL format, Press [Enter].

      2. Interpreting the MUL display

         The multiple display consists of number items called clusters. A cluster is a group of records for the same title or edition.

         To move through the multiple display:

         + or - Next or previous page
         
         mul6 MUL display beginning with #6
         
         mul MUL display beginning with the first cluster
         
         +B or -B Next or previous cluster
         
         +M or -M Next or previous record within a cluster

         Displaying a record

         To retrieve a specific record, at the :? prompt, type: dis [cluster number] and/or [library abbreviation]

         Examples:

         dis 1 dclc
         

         dis dclc

   For more detailed search information, consult the Cataloging in RLIN II Users Manual.

   3. Logging off from RLIN

      At the prompt type: logoff

2. Processing/Cataloging Instructions
1. RLIN record to replace provisional VIRGO record

No record found in OCLC, but record found in RLIN. If extensive editing is needed, the cataloger has the option to put book on the full shelf.

1. Write down RLIN ID number if searching RLIN through Telnet.
2. Go to SmartPort
1. In BIB-ID box type the whole RLIN ID number.
2. Click on RLIN record and overlay the VIRGO record.
3. Edit record as follows:

   ENC_LVL -- I

   DESC -- a

   003 -- Delete

   035 -- Delete

   040 -- Use valid NUC code (see OCLC Participating Institutions), add |cVA@
   (Note: |dVA@ is not valid for OCLC input)

   Authority verification -- check all headings.

   Delete 911 field.

2. Full OCLC record in VIRGO with RLIN help (call number, subject headings, etc.)

   Add appropriate fields to OCLC record by typing or cutting and pasting the information.

3. Minimal OCLC record in VIRGO, but a more complete RLIN record is available. Edit the OCLC record by typing, cutting and pasting

   OR

   1. In VIRGO:

      1. Copy OCLC number (035 field)

      2. Paste number in 911 field.

   2. In RLIN:

      Overlay the VIRGO record with the RLIN record using SmartPort.

   3. In VIRGO:

      1. 035 -- Delete RLIN number. Paste OCLC number from the 911 field in this field.

      2. Edit according to cataloging procedures.

4. Everett record in VIRGO

   1. If OCLC record is found, overlay the VIRGO record, delete EVERETT from item cat2 and catalog using normal procedures.

   2. If Everett record is used:

      ENC_LVL -- I

      DESC -- a

      GOVTPU -- [blank]

      AUDIENC -- [blank]

      003 -- Delete

      007 -- Delete

      040 -- Add |cVA@

      Authority verification--check all headings.

      Delete the 911 field.

Table of Contents

Appendix 33

Rev. 3/12/01