Cataloging Procedures Manual

Appendix 7: Choice and Form of Dates in Cataloging

Date in Bibliographic Record

For more complete information on dates, see Bibliographic Formats and Standards (DtSt) and Library of Congress rule interpretations.
1. Date present on the title page: Select and record this date as the publication date. AACR2, rev. (Chapter 1.4 F-G) provides for numerous special situations such as incorrect title page dates.
2. Date on verso of the title page:
  1. When both publication and copyright dates are given, always select publishing date over copyright date.
  2. If the two dates are different, the copyright date can be added after the publication date:
    Example:
    
    London :|bMacmillan,|c1990, c1986.
    In this case, the fixed fields should be:
    
    Dat_Tp: c
    Date1: 1990 Date2: 1986
3. Copyright Date. The copyright date represents the date an item was registered, rather than publishing date. For that reason it should only be used in the absence of a title or verso of a title page date, or edition statement date. The "c" (copyright) should also be added or deleted as needed.
  1. Date on the title page coincides with the copyright date on the verso of the title page--use the publication date only (without copyright indicator "c").
  2. Copyright date is the only available date on the piece--use in 260 |c field with "c" in front of the date.
  3. If there is a discrepancy in the online record's date, edit the 260 |c to reflect the correct date on the piece.
    Example:
    
    Record shows 260 |cc1990.
    Book has 1990 publishing date.
    Edit 260 to reflect the date of publication: 260 |c1990.
    
    or
    
    Record shows 260 |c1989.
    Book has only c1989.
    Edit 260 to reflect copyright date: 260 |cc1989.
4. Date in Edition statements: AACR2, rev. gives the guidelines "When in doubt treat the presence of such words as edition, version, issue (or their foreign equivalents) as evidence of an edition statement" (AACR2, rev. 1.2 B3, p. 28).
  An edition statement should always be considered when cataloging. The problem will be in determining a truly new edition from a new printing, and whether or not to update an existing OCLC record or input a new record. In order to be cataloged as a different edition of a work already cataloged, a publication must differ in one or more of the following particulars: 1) number or name of the edition; 2) name of the editor, illustrator, translator or publisher; 3) date of publication or copyright date; 4) name of series; 5) physical description, such as the number of pages or volumes, size or format (such as photocopy of an original.) Refer to Bibliographic Formats and Standards, Chapter 4 "When to Input a New Record".
  Although some publishers, particularly Spanish, Latin American, and Eastern European ones, apparently use the word "edition" or its equivalent to mean "printing," proof that the work in hand is not a new edition is often time consuming and difficult to establish. Therefore, as a general rule, the terminology used in the publication will be taken at face value.
  Example:
  
  Edition statements which reflect printing information rather than edition information.
  
  ©Arnoldo Mondadori Editore S.p.A., Milano
  
  I edizione ottobre 1989
  II edizione maggio 1990
  Editing procedures:
  Transcribe the original edition statement, if found in the book being cataloged, in the 250 field, using standard abbreviations:
  Example:
  250 1a ed.
  (If the original edition statement does not appear in the book being cataloged, omit the 250 field.)
  
  In the 260 field, record the printing date in parentheses, in subfield g, following the date of publication.
  Example:
  
  260 Milano :|bMondadori,|c1989|g(1990 printing)
  
  In the 500 field, quote the edition statement that has been determined to be merely a printing statement.
  Example:
  
  500 "II edizione."
  
  Printing date. In the absence of all other dates use the printing date indicated as such in the imprint.
  
  Example:
  
  |c1968 printing.
  
  Printing date in addition to publication date
  If record has a publication date and a printing date, the printing date may be changed to match the piece in hand. If record has a publication date and no printing date, but the piece in hand has a printing date, add the printing date to the record.
  
  If there is only a printing date on the piece and there is an online record for the original edition or an earlier or later printing, edit the online record to match the piece in hand.
I. Foreign copyright dates
1. For French publications, if the "Dépôt légal" date is the only date available, it is considered to be identical with the date of publication and is recorded in the publication area but with brackets.
  Example:
  Imprimé en France
  Dépôt légal: Août 1989
  
  260 |c[1989]
  
  For Spanish publications, if the "Dépósito legal" date is the only date available, it is recorded in brackets as the probable date of publication.
  Example:
  260 |c[1989?]
J. When no date of publication is available, make an educated guess, using date in preface, date on dust jacket, or dates in contents of the book. Use brackets to indicate date is not on the piece. (For coding on questionable dates, see format documents.)

Example:

|c[1968]

|c[19--?]

II. Date in Call Number

Add date of publication (field 260 |c) to the call number.
When establishing held together call numbers, usually add the date. In general, do not add the date after the volume number. (See Appendix 19)
DLC |c DLC copy: If CIP, the date may be changed or obvious errors may be corrected in the 050. Do not routinely add dates to other Library of Congress call numbers.
Conferences/Workshops: When the Main Entry for a work is the name of a conference, symposium, or workshop, the date in the call number must reflect the date of the conference, not the date of the publication.
Example:

050 0 HF6432|b.C76 1983

110 20 Conference on Confused Catalogers (|n 8th|pToledo, Ohio,|d1983)

260 New York :|bRepeat Press,|c1985.

Note: In this case, the fixed field Date1 should be the same as the publication date.

Questionable dates:
Example:

260 |c19--?
090 PQ2608.A2|b.B34 1900z

Choice of date to be used in the call number (Chart from : Subject Cataloging Manual, Shelflisting - G 140, p. 1 - 2nd ed.)
There are some exceptions for rare book cataloging. (See Chapter IV)
Add the date of imprint to all monographs.

Date on record	Date to be used in call number
1976?	1976
ca. 1976	1976
1981, c1980	1981
1971, c1972	1972
1979 [i.e.1978]	1978
1962 or 1963	1962
1969 (1973 printing)	1969
1980 printing, c1957	1957
1979 [distributed] 1980	1979
1979-1981	1979
between 1977 and 1980	1977
1978/79 [i.e. 1978 or 1979]	1978
1977 (cover 1978)	1978
197-	1970z (if corporate body, use 1970)
197-?	1970z (if corporate body, use 1970)
19--	1900z (if corporate body, use 1900)
19--?	1900z (if corporate body, use 1900)

Dates--shelflist order

TYPE OF PIECE NUMBERING EXAMPLE

Original work Cutter and date .L55 1952

Facsimile or photocopy of original work or edition Cutter and date with a .L55 1952a
(.L55 1952aa, ab, etc.)

Edition Cutter and date .L55 1967

Multiple editions with the same year (i.e. UKM) Cutter and date of edition with b, etc. .L55 1967b
(.L55 1967c, d, etc.)

Table of Contents

Appendix 8

rev. 07/16/97

Cataloging Procedures Manual

Appendix 7: Choice and Form of Dates in Cataloging

Contents:

Date in Bibliographic Record

II. Date in Call Number