Cataloging Procedures Manual

Chapter V: Print Serials/Integrating Resources Cataloging

I. Introduction
II. Pre-Cataloging Routines
III. Cataloging - Copy and Original Cataloging

A. Create or Edit Item
B. Volume/Copy Information Tab
C. Control Tab
D. Fixed Fields - Copy Cataloging for Serials
E. Fixed Fields - Original Cataloging for Serials
F. Variable Fields - Copy and Original Cataloging for Serials
G. Order of Notes for Original Cataloging
H. Holdings Record
I. Serials Control Records
J. LDR (Local Data Records)
K. Title Changes (Serials)
L. Cataloging Print Integrating Resources

I. Introduction

The emphasis in this chapter is on print serials, but it includes print integrating resources. Specific procedures for electronic serials, microforms, etc., are included in other chapters. UVA made the decision to add information for electonic serials to the print record whenever practical effective in October 1997. The procedure for doing this adding is given in Chapter XIID.

With the 2002 revision, chapter 12 of AACR2 was changed from Serials to Continuing Resources, and includes both serials and integrating resources.

Definitions:

Continuing resource: a bibliographic resource that is issued over time with no predetermined conclusion.
- Includes serials and ongoing integrating resources.
Serial: a continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion.
- Includes journals magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.
Integrating resource: a bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole.
Iteration: an instance of an integrating resource, either as first published or after it has been updated.

II. Pre-Cataloging Routines

A. Determine that item is to be cataloged.

Each serial (which is not a periodical) to be cataloged should have a routing slip. If not, consult supervisor.

Green slip - from Acquisitions (firm order)
Yellow slip - from a departmental library, usually Darden
Blue slip - from Gifts and Exchange
Pink slip - from Serials (standing order)
Lavender slip - from Acquisition (approval order)
Orange slip - From Government Documents

B. Search VIRGO to confirm that the record is in the system and that there are no duplicate records. Retrieve VIRGO record.

C. Determine that copy matches item in hand.

Most records will be downloaded at the ordering point. It is the cataloger's responsibility to make sure the material in hand matches the record on VIRGO. If the record does not match, research the item on OCLC or RLIN.

Determine if item is a monograph or serial. Generally, a print item is a serial if (1) it is intended to continue indefinitely AND (2) it bears some sort of sequential number or chronological designation, which makes each piece unique (exception: updating loose-leaf services). If there is doubt about an item's status, consult with the Serials Cataloging Coordinator or a serials cataloger. Normally, serials should be caught at the searching point and routed directly to serials catalogers.

D. Do the series authority work.

If the bibliographic record contains a 4XX or 8XX field or a series is given on the item, check for the series authority record. If no such record exists in VIRGO, search OCLC, and download authority record. If there is no authority record in OCLC or if a conflict occurs, consult with the Series Authority Library Specialist.

III. Cataloging - Copy and Original Cataloging

A. Create or Edit Item: Use the Add title or Maintain existing title wizard, depending upon whether there is already a record for the title in VIRGO. It is also acceptable to catalog an original serial directly on OCLC.

B. Volume/Copy information tab:

Call number: Generally, the "Call number" is an LC call number, and the "class scheme" is LCPER (so that the volumes display in the proper order). [See 050 field for policy re call numbers assigned by LC.]

EXCEPTIONS: For Clemons for current periodicals which are not kept and for Darden: "Call number" is Shelved by title and "class scheme" is ASIS (for textual call number).

Government documents use call numbers based on the SuDoc system, and the "class scheme" if SUDOC-SER.

Call numbers display for non-cataloged materials if records containing call numbers have been downloaded. Also, VIRGO will automatically assign a call number if none is assigned. Any incorrect call numbers associated with a record should be corrected using such commands as edit item.

Item ID: Use the system supplied number for periodicals, and the barcode number for serials.

For type (i.e. material type) and home and current locations and circulate see table in Appendix 12 (in preparation).

Item Cat1: Select the type of cataloging (such as DLC, original, member, etc.) (see Appendix 1 [in revision])

Item Cat2: Used for such thing as "rush." (see Appendix 1 [in revision])

C. Control tab:

Use the following values:

Title control: automatically supplied when record is downloaded or original record is created.

Record format - SERIAL (for serials)-
MARC (for integrating resources including loose-leaf services until OCLC implements form for integrating resources)

Created by -- e-mail ID of person cataloging

Date cataloged -- TODAY

D. Fixed Fields - Copy Cataloging for Serials

Examine and correct the following fixed fields:

Rec_Typ	Record type	a
Bib_Lvl	Bibliographic level	s
Dat_Tp	Serial status	c=currently published d=dead (ceased publication) u=unknown (use one or more u's in date 2)
Date1	First date position	should usually match first date in 362 field. Small u's are used for unknown parts of dates.
Date2	Ending date of publication	for currently published serials use 9999.
Ctry	Place of publication	Code from OCLC list
Lang	Language	Code from OCLC list
Frequn	Frequency	Code from OCLC list
Regulr	Regularity	Code from OCLC list
Ser_typ	Type of continuing resource	blank= none of following m=monographic series n=newspaper p=periodical see code from OCLC list for other values
Repr	Form of item	usually blank a=microfilm b=microfiche c=microopaque r=regular print reproduction see code from OCLC list for other values

E. Fixed Fields - Original Cataloging for Serials

SIRSI	OCLC
Rec_Typ	Type	Record type	a
Bib_Lvl	BLvl	Bibliographic level	s
Enc_Lvl	ELvl	Encoding level	I (for full) K (for minimal)
Desc.	Desc	Descriptive cat form	a
Dat_Tp	DtSt	Serial status	c=currently published d=dead (ceased publication) u=unknown (use one or more u's in date 2)
Date1	Dates	First date position	should usually match first date in 362 field. Small u's are used for unknown parts of dates.
Date2	Dates	Ending date of publication	for currently published serials use 9999.
Ctry	Ctry	Place of publication	Code from OCLC list
Lang	Lang	Language	Code from OCLC list
Mod_Rec	MRec	Modified record	blank (if not modified) Code from OCLC list if modified
Source	Srce	Cataloging source	d (for original or member) Blank (DLC)
Frequn	Freq	Frequency	Code from OCLC list
Regulr	Regl	Regularity	Code from OCLC list
ISDS	ISSN		blank (Used by NSDP only)
Ser_Type	SrTp	Type of continuing resource	blank= none of following m=monographic series n=newspaper p=periodical
Phys_Me	Orig	Form of original item	usually blank; if have original form see code from OCLC list
Repr	Form	Form of item	usually blank a=microfilm b=microfiche c=microopaque r=regular print reproduction see code from OCLC list for other values
Pub_Type			blank
Cont	Cont	Nature of contents	Only use if significant portion of work is type of material such as such as r for directory - see OCLC code list
GovtPub	GPub	Gov't publication	See OCLC code list
ConfPub	Conf	Conference publication	0=not conf pub 1=conf pub.
Alphabt	Alph	Original alphabet	a=Roman with no diacritics b=Roman with diacritics See OCLC code for other alphabets
S/L_ent	S/L	Type of cont. resource	0=successive 1=latest (used rarely)

F. Variable Fields - Copy and Original Cataloging for Serials

Remember that following AACR2, the earliest available issue of a serial should be used in cataloging.

Follow University of Virginia policy regarding authority checking for names and subjects: 1XX, 6XX, and 7XX fields (see Appendices 3 and 5.) Authority checking must be done for original cataloging.

The most important fields are listed here. Also included are some fields, which are now obsolete and should not be used. Check OCLC's Bibliographic Formats and Standards for other fields and additional information about the fields listed.

Fields preceded by a pound sign (#) are specifically for copy cataloging and can be ignored in original cataloging.

#010	LC card number	Use if available
022	ISSN	Use if available; Formatted as 4 numbers, dash, 4 numbers (or 3 numbersX) Examples: 0013-2586 1086-315X
035	System control no.	Delete all non-OCLC numbers such as MULS numbers. Keep 035 fields containing codes which look like title coded information (for hooks to holdings).
040	Cataloging source	VA@\|cVA@ for original; leave any value for copy cataloging.
041	Languages	Use in conjunction with 546 note
049	Local holdings	VA@@
#050	LC call number	Call number assigned by LC; use this call number unless it conflicts with local practice (such as a title change for which we have used a different call number). Do NOT change call number merely to fit into our shelflist correctly except for literary numbers.
090	Local LC call number	Assign for original cataloging. Only one 090 field, which is the one used for the call number, should appear on a record; delete other 090 fields which are not used.
099	Local free-text call number	Used for free-formatted call numbers such as microforms, government documents, some special collections, etc.; seldom used for print materials.
100, 110, 111	Author main entry	Determine whether serial should be entered under author main entry according to AACRII. Serials are rarely entered under personal authors; corporate authors are used for materials of an administrative nature or collective thought of the body. All second indicator values are obsolete. See AACRII 21.1.B2 for determining corporate main entries.
130	Uniform title main entry	1st indicator is a filing indicator, which should be 0 (zero) since we do not use initial articles. All second indicator values are obsolete.
#210	Abbreviated key title	Assigned by ISSN National Centers; prefer to leave in.
#211	Acronym/shortened title	Obsolete; do not retain. Put title in 246 field if not already there.
#212	Variant access title	Obsolete; do not retain. Put title in 246 field if not already there.
#214	Augmented title	Obsolete; do not retain. Put title in 246 field if not already there.
#222	Key title	Assigned by ISSN National Centers; retain.
240	Uniform title	Uniform title with author main entry; used rarely.
245	Title statement	1st indicator should be 0 if title is main entry, 1 if it is not. 2nd indicator is a filing indicator. If the title of the serial includes both a spelled out form and an acronym or initialism, use the full spelled out form for the title proper. Subfield b (remainder of title) is often not used for serials. However, use subfield b: · when the name of the issuing body is included in the subtitle. · when the subtitle is an alternate title (i.e., an acronym or parallel title.) · when the title proper consists solely of corporate body name, supply brief addition as other title information to explain title. Example: 245 10 Hawaii Institute of Physics : \|breport. If the subtitle does not meet these requirements and the cataloger wishes to retain the subtitle information on the record, then enclose the subtitle in quotation marks and add in a 500 note. Make title added entries when appropriate. Add statement of responsibility [subfield c], especially for generic titles published by an organization. Example: 245 10 \|a[Title] : \|b [Subtitle] / \|c [Statement of responsibility] 245 10 \|aBulletin / \|c Committee on South Asian Women 245 10 \|aJACT review :\|b the journal of the Joint Association of Classical Teachers.
246	Varying forms of title	Use for titles for the whole serial, which need access in addition to that in the 245 field. Use first indicators as listed in OCLC's Bibliographic formats and standards. The second indicator is tricky since it is not for filing title. Second indicators include: 0 = Portion of title 1 = Parallel title 2 = Distinctive title 3 = Other title 4 = Cover title 5 = Added title page title 6 = Caption title 7 = Running title 8 = Spine title Many of the numerical indicators were established for serials. 246 first indicator 1, subfield i followed by subfield a gives the opportunity to describe other special situations. Example: 246 1 \|iOnline version also called:\|aIIMP web (UVA puts web titles in the 246 field instead of adding a 776 field)
#247	Former title or title variations	Used for latest entry cataloging only.
250	Edition statement	Both indicators are blank.
260	Imprint	Place of publication :\|b publisher, \|c beginning date of publication. Use for the earliest issue for original cataloging. Contrary to AACR2, for copy cataloging we normally give the most current place and publisher for currently received serials to make checking in easier. (Special Collections does NOT follow this practice.) Both indicators are blank. Generally provide access in 710 field for all non-commercial publishers if they are not given in the main entry. Dates [subfield c] are not used as frequently as in monographic cataloging. If there is no 362 field, the date in the fixed field should match the date in the 260 field. If no date is used, omit the comma immediately following the end of information in subfield b.
#263	Expected date of publication	Delete
#265	Subscription address	Delete
300	Physical description	Make sure this field is in the record. For copy cataloging, generally do not note \|b ill., using \|a [space] v. and ;\|c [size in cm.]. For original cataloging, should also use \|b illustrations if appropriate; in that case, use ill. for illustrations unless a particular kind is especially important.
310	Current frequency	Give if known; do not relay on this being created from information in the fixed fields. If serial is dead, current frequency is its latest frequency.
321	Former frequency	Give if easily determinable, with approximate dates. If frequency has changed often, use "frequency varies" as the only 321 field. [This field does not display in SIRSI.]
#350	Price	Delete
362	Numbering area	This field is for the publication itself, NOT for our holdings. The field is either formal (first indicator 0) or informal (first indicator 1) depending upon whether the cataloger has the first issue issued. For copy cataloging, leave the formal 362 field in the record even if we do not have the first issue issued. Example: [Cataloger who did original cataloging had first issue in hand] 362 0 Vol. 1, no. 1 (spring 1994)- 362 0 Vol. 15, no. 1 (Jan. 1997)- [for a title change which beginning with v. 15] Example: [Cataloger who did original cataloging did not have first issue in hand] 362 1 Began with vol. 1., no. 1 (spring 1994). 362 1 Began in 1994. If there is no designation on the first issue, but there are on later issues, the designation can be used for the first issue in brackets. Example: [Pt. 1]- (Subsequent issues are numbered part 2, part 3, etc.) New sequences in numbering are included here. Examples: Vol. 1, no. 1 (Jan. 1995)-v. 4, no. 12 (Dec. 1998) ; Jan. 1999- Vol. 1, no. 1 (June 1986)-v. 8, no. 12 (Dec. 1993) ; new ser., v. 1, no,. 1 (Jan. 1994)- No. 1-no. 6 ; [new ser.] no. 1-no. 3 ; [3rd ser.] no. 1- {numbering begins without series being designated}
4XX	Series	Check for form of series.
5XX	Notes	For the order of notes for original cataloging see Section G of this procedure.
500	General notes	No indicators. Use for notes, which do not fit into other 5XX fields. Includes description based on notes (optional for copy cataloging), source of title notes, subtitles not given in 245 subfield b, translation notes, change in edition notes, change in publication notes (i.e. imprint varies), etc.
506	Restricted access note	Should be for the resource as a whole, not just locally. More likely to be used for electronic than print cataloging.
#510	Citation (indexed in) note	Do not use; delete if on record for copy cataloging.
#512	Earlier/later vol. Cataloged separately note	Obsolete - transfer any valid information into a 500 field.
515	Numbering peculiarities	Use if applicable. Subfield z is obsolete.
525	Supplement note	Used for supplements, which are not cataloged on a separate record. Often these are unnamed supplements/special issues. Sometimes the supplements are in other formats, and the note is something like: Some issues accompanied by CD-ROMs.
530	Additional physical format	Use for different format for the material itself, not for a supplement or accompanying material. Using the one- record approach, we are adding information about the electronic version in this note.
533	Reproduction note	See Chapter IXB for microforms.
546	Language note	Use in conjunction with 041 field.
#547	Former title complexity	Use selectively in latest entry/integrated resources cataloging.
550	Issuing bodies note	Statement of responsibility or change in statement of responsibility; often used to justify tracing a corporate body not mentioned elsewhere in record.
555	Cumulative indexes	Use if information is readily available.
#557	Overflow field	Found on "older" VIRGO serial records; remove.
#570	Editor note	Field is obsolete. Transfer information if valid to 500 field.
580	Linking entry complexity	Bibliographic history and relationship to other resources. Free text notes expressing complex relationships with other publications. Use in conjunction with 760-787 fields. Use when information cannot be adequately translated from those fields in our system or when those fields cannot be displayed. Example: 580 Formed by the merger of: Current politics of the Soviet Union; Political spectrum of the Soviet Union; and, Newsline Russia. 780 14 tPolitical spectrum of the Soviet Union 780 14 \|tCurrent politics of the Soviet Union 780 14 \|tNewsline Russia
590	Local notes for copy	Use as needed for specific local notes, which are not to be added to the master OCLC record. We are putting notes about title cancellations here. If note could pertain to more than one copy or location, specify copy/location, etc.
599	Last issues checked in	Information automatically added when periodical issues are checked in via serial control record.
6XX	Subject headings	No subject headings are needed for titles classified in "AP" and sometimes in "AS" class numbers. Select subjects on the basis of what the item is about using as specific a heading as possible. Normally, the subheading \|vPeriodicals is used for periodicals about a subject. Generally, use only established Library of Congress topics or place subject headings, or names (personal or corporate) established according to NACO standards. Generally, do not devise local topical headings. Subfield delimiters: \|v form \|x general (topical) \|y chronological \|z geographic
600	Personal name subject heading
610	Corporate name subject heading
611	Conference name subject heading
630	Uniform title subject heading
650	Topical subject headings	Most frequently used.
651	Geographic subject headings
#653	Uncontrolled index term	Used for coding e-journals; leave in.
700	Personal name added entry	Infrequently used in serials cataloging. Use only for persons deemed important. Names used must be justified somewhere in the bibliographic record.
710	Corporate name added entry	Use for tracing all important corporate bodies listed in the record; names used must be justified somewhere in the bibliographic record.
711	Conference name added entry	Use if applicable. Must be justified somewhere in the bibliographic record.
730	Uniform title added entry	Use for tracing uniform titles bringing together the same work in different manifestations. Do not use for tracing variations of title being cataloged; use 246 instead.
740	Added title entry uncontrolled related/analytical titles	Use for analytical titles of independent works contained within the item or for titles of related items.
752	Hierarchical place name	Use for newspaper cataloging only Example: 752 United States \|b Virginia \|d Charlottesville.
770 through 775	Linking entry records	Title portion begins with \|t Omit initial article in titles. Use \|x ISSN and \|w (OcoLC) if available. Field does not have ending punctuation.
770	Supplement/special issue entry	Used on record for "parent" publication for supplement/special issue information when cataloged on a separate record.
772	Parent record entry	Used on record for a supplement/special issue for publication to which it is related when cataloged on a separate record.
775	Other editions available	Used for other editions in same format such as national ed., weekly ed., etc. Leave for edits; do not use for original cataloging.
776	Other physical formats available	Used for editions in other formats such as microforms, electronic. If cataloging another format, make sure to have this field for the print edition. Otherwise, leave for edits; do not use for original cataloging. We are not adding this field when we add electronic access to print records.
780	Preceding entry [for title change]	Use. First indicator is 0 if title is not given in 580 note; 1 if it is given in 580 note. Second indicators: 0 = Continues 1 = Continues in part 2 = Supercedes (used for serials pre-AACR2 cataloging) 3 = Supercedes in part (used for serials pre-AACR2 cataloging) 4 = Formed by union of ____ and _____ 5 = Absorbed 6 = Absorbed in part 7 = Separated from
785	Succeeding entry [for title change]	Use. First indicator is 0 if title is not given in 580. note; 1 if it is given in 580 note. Second indicators: 0 = Continued by 1 = Continued in part by 2 = Superceded by (used for serials pre-AACR2 cataloging) 3 = Superceded in part by (used for serials pre-AACR2 cataloging) 4 = Absorbed by 5 = Absorbed in part by 6 = Split into _____ and _____ 7= Merged with _____ to form _____ 8= Changed back to
800, 810, 811, 830	Series added entry	See 4XX.
856	Electronic location and access	Used for giving the URL, etc., for electronic serials. UVA adds this field when cataloging an electronic serial on the print format. Some records contain this field when they are downloaded from OCLC, etc. In these cases, the tag is changed from 856 to 911 when Acquisitions downloads the records. UVA only retains this field as an 856 when the full text is available for the serial/periodical. When adding the electronic access at the same time as cataloging the print version, remember to create a call for the electronic version.

G. Order of Notes for Original Cataloging

5XX Notes		For original cataloging, notes should normally be in the following order. However, a particular note should be given first if it is of primary importance:
546	Language note	Use in conjunction with 041 field.
500		Source of title proper (if title taken from title page substitute)
500		Notes on titles other than title proper or minor changes in title proper
500		Other title information or changes in other title information including subtitles
550	Issuing bodies note	Statement of responsibility or change in statement of responsibility; often used to justify tracing a corporate body not mentioned elsewhere in record.
580	Linking entry complexity	Bibliographic history and relationship to other resources. Free text notes expressing complex relationships with other publications. Use in conjunction with 760-787 fields. Use when information cannot be adequately translated from those fields in our system or when those fields cannot be displayed. Example: 580 Formed by the merger of: Current politics of the Soviet Union; Economic spectrum of the Soviet Union; and, Newsline Russia. 780 14 tPolitical and economic spectrum of the Soviet Union\|x1057 2295 \|w(DLC) 91660285\|w(OCoLC)23983722 780 14 \|tCurrent politics of the Soviet Union\|w(OCoLC)23983722 780 14 \|tNewsline Russia
500	Translation notes	Translated from Example: 500 Translation of: Ble dans le monde
500	Change in edition notes	Provided change is not significant enough for a new record.
515	Numbering peculiarities	Use if applicable. Subfield z is obsolete.
500	Change in publication, distribution, etc.	500 Imprint varies. 500 Published: Denver, 1995-1997; Boston, 1998- (Publication area: Dallas: Association of Kinetic Art, 1991- ; association still the publisher)
500	Notes about physical description or change in physical description
500	Notes about accompanying material
500	Notes about series such as numbering, variation of subtitles, etc.
521	Target audience
530	Additional physical format	Use for different format for the material itself, not for a supplement or accompanying material. On the one-record approach, we are adding information about the electronic version in this note.
555	Cumulative indexes
520	Abstract note	Normally do not use for print materials
505	Contents note	Not used often for serials
500	Numbers	Such as SuDoc numbers or other standard numbers considered important
590	Local notes for copy	Use as needed for specific local notes, which are not to be added to the master OCLC record. We are putting notes about title cancellations here. If note could pertain to more than one copy or location, specify copy/location, etc.
506	Restricted access note	Should be for the resource as a whole, not just locally.
501	Issued with note
500	Description based note	Use if description is not based on the first issue.

H. Holdings Record

Separate holdings records are needed for each library when a print title is held in multiple libraries.

In the past, we used to create holdings records for electronic journals; now these holdings are given in the 856 field, z subfield following the u subfield giving the URL.

For non-periodical serials (no serials control record to be created)

Fixed fields for holdings records should be edited following the instructions given in the table in Appendix 21 (Standard Format for Holdings), section III, MARC Holdings Fixed Fields.

852	location field	Subfield c is a required field. Input \|c permanent location. Special Collections also uses \|h and \|i for the call number
866	Textual holdings	Second indicator = 0 \|81\|a Input beginning of serial holdings Example: \|81\|a v. 45 (1997)-

For periodical titles (serials control record to be created)

852	location field	Subfield c is a required field. Input \|c permanent location \|z (for a displayable note) Special Collections also uses \|h and \|i for the call number For \|z notes - by library see Appendix 12 (in preparation)
866	Textual holdings	Second indicator = 0 \|81\|a Leave rest of field blank. [We are doing this to hold position 1 open for bound volumes.]

The following fields are created from the serials control record, and the checkin of specific issues, and thus will not be present on a newly created holdings record.
The 853 field displays prior to the 866 fields.

853	Captions and pattern	Created by serials control record First pattern will usually be \|82 since we are usually using \|81 for bound holdings.
863	Enumeration and chronology	Individual issues as checked in on check-in records created through serials control record

I. Serials Control Records

Catalogers should create serials control records for periodicals with a frequency of annual or more often, which the University of Virginia wants to claim. (We currently do not create control records for annuals, which are considered serials.) Generally, catalogers should create the holdings record prior to the creating the serials control record, and link the serials control record to the holdings record. Catalogers should generate check-ins from the serials control record, and check in any issue[s] they have received to catalog. See the Serials Control Manual for instructions.

J. LDR (Local Data Records)
The Periodicals Cataloger is responsible for entering LDRs (Local Data Records) into OCLC for all print periodicals (except for Special Collections and government documents).

K. Title Changes (Serials)

Since serials are cataloged using successive entry, there are a number of cases when a serial should be cataloged on a new record. Only changes indicating a new work should be on a new record. New records are needed in the following situations:

Main entry changes (for serials with corporate main entry)
Change of corporate body used as a uniform title qualifier
Major change in title proper (probably most frequent)
Major change in edition statement
Translated serial undergoes change in original title
Change of physical format (UVA is currently not following for print becoming electronic only)

There are fewer title changes than in the past since, with the 2002 revision of AACR2, minor changes in title proper do not result in a new record. If in case of doubt if a title change is major or minor, consider it minor.

Major title changes include:

Addition, deletion, change, or reordering of any of the first five works (excluding initial articles) unless the change is among the minor change exceptions.
o   The mining review ® The mining and industry review
o   Yearbook of Nordic statistics ® Nordic statistical yearbook
o   ACE newsletter ® ACE journal
Change in meaning of title or subject matter even if the change comes after the first 5 words
o Best bed & breakfasts in the world ® Best bed & breakfasts in the United States
Major change in name of corporate body (i.e. new heading needed) recorded as part of title proper
o Reports of the Institute of High Speed Mechanics ® Reports of the Institute of Fluid Mechanics

Minor title changes (no new record) include:

Differences in representation of a word or words
o   Different spellings
o   Abbreviation, symbol, or acronym vs. spelled out form
o   Arabic vs. Roman numerals
o   Change in grammatical form such as
o   Singular vs. plural
o   Adjective vs. noun
o   Genitive vs. nominative
Name of the same corporate body is added or deleted anywhere in the title or the representation of the name is changed (e.g. from full form to acronym or in the fullness of the hierarchy)
Different order of titles when titles are in multiple languages
Words in lists can be added, deleted or the order changed provided there is no significant change in subject matter
Type of resource: the addition or deletion anywhere in the title of words that indicate type of resources such as "magazine," "journal," or "newsletter," or their equivalents in other languages. However, change of type of resource or a word denoting frequency is considered a major change.
Addition, deletion, or change of articles, prepositions, or conjunctions anywhere in the title.
Punctuation changes includes addition or deletion of punctuation including initialisms and letters with separating punctuation.
Addition, deletion, or change of words that link title to the numbering.
Two or more titles proper used on different issues of a serial according to a regular pattern.

When title changes (or changes necessitating a new record) occur, the cataloger should close the old record and catalog the new title according to the procedures above.

Closing the old record includes:

Updating bibliographic record:

Updating the fixed fields (changing the Dat-tp (publication status) and ending date)
Closing the 260 c subfield (if that field appears in the record)
Closing the 362 field.
Adding the 785 (succeeding title) field
Adding date and initials in 911 field indicating closing of record

Closing serials control record (if have control)

Changing status to Closed and Category 1 to Ceased
Removing check-ins for issues which are now under new title
Putting ceased note in Extended Information followed by initials and date

Order records, etc.

Transfer for current vol./year (might be more than one if any special notes)
Update membership record if appropriate

Updating LDR in OCLC (done by main periodicals cataloger)

L. Cataloging Print Integrating Resources:

Until OCLC implements a new workform for Integrating resources, these titles are supposed to be cataloged on the monographic form using additional fields to show the seriality.

For continuing resources, use the current iteration of the resource for its description (except for the beginning date of publication).

Integrated entry (what used to be latest title for serials) is used for integrating resources.

Much of the cataloging for integrated resources is the same as for serials. Differences are given below.

Existing bibliographic record is changed to describe the current iteration of the resource.

Most areas of description are based on latest iteration.
Data elements from previous iterations are entered in notes if required or considered important.

Bibliographic records for integrating resources will be actively updated and require ongoing maintenance.

Use the 006 field for fixed field information for the serial until the new workform is implemented:

Type = lower case i (for integrating)
Frequency - can use k (for continuing)
Regularity
ISSN
Type of continuing resource (SrTp) = lower case l (for updating loose-leaf)
Form of original item (Orig.)
Form (Reproduction)
Ent.W (Nature of entire work)
Cont. (Nature of contents)
Gpub (Government publication)
Conf (Conference publication)
Alpha (Original alphabet)
Entry convention (S/L) = 2 (for integrating resource)

When changes occur in the description, whether in the 245, 250, 260, or 4XX fields, make the changes in the field and note the former information in a note if it is considered important. Earlier titles should normally be noted and traced in the 247 field. If the situation requires more information than can be given in a 247 field, use a 547, former title complexity note.

Frequency of updates should be noted in the 310 field if it is known, and former frequencies are given in the 321 field.

The 362 1 field may be used to show publication date information when not from the first/last iteration. For example, 362 1 field can be used for giving beginning/ending publication dates when first/last iterations are not available.

Note the latest iteration when used for the cataloging description, if not the first

Example: Description based on: update no. 3, Sept. 2001.

Often this can be combined with source of title proper note:

Example: Description based on: update no. 4; title from cover.

New record would be required for a print integrating resource (loose-leaf service) if there is a new base volume, an in toto replacement edition.

Table of Contents

Chapter 6 Maps - under construction

Chapter 7A