Cataloging Procedures Manual

Chapter XI: Nonmusical Sound Recordings Cataloging

A sound recording is a recording on which sound vibrations have been registered by mechanical or electrical means so that the sound may be reproduced. Nonmusical sound recordings include but are not limited to recordings of sound effects; bird calls; physical exercise recordings (e.g., aerobics workouts, etc.) that consist of spoken, shouted, sung, or chanted instructions; stories, plays, lectures, etc., all of which may or may not have incidental music accompaniment.
For procedures on cataloging musical sound recordings, see Chapter XIII.
For cataloging monographs with accompanying sound cassettes, see III.F and Appendix 18.

II. Cataloging Procedures

If matching copy on OCLC is found, record will be downloaded into VIRGO and item will be passed on to Sound Recordings Cataloger to finish cataloging. If "help" or no entry is found on OCLC, item will be given to Original Cataloger for processing.

Sound recordings are cataloged using AACR2, 2nd ed., rev., Chapter 6, and Bibliographic Formats and Standards.

COPY INFORMATION
1. New barcode-scan if necessary
2. Type
  
  AUDIO-CASS
  
  AUDIO-CD
3. Home location, current location
  
  CL-MEDIA (or appropriate location for other library)
CALL NUMBER INFORMATION
1. New call number
  Enter call number formatted as:
  
  CAS [accession number] or
  
  CD [accession number]
2. Class scheme
  
  ALPHANUM
TITLE INFORMATION
1. Record format
  
  MUSIC
2. Created by
  
  Individual login ID
3. Date cataloged
  
  TODAY

DESCRIPTIVE INFORMATION

Fixed fields

See Appendix 1 for general editing techniques.

a.	Rec_Typ	i	Spoken sound recording
b.	Bib_Lvl	m	Monograph
c.	Enc_Lvl	I	Full-level cataloging
d.	Desc	a	AACR2
e.	Source	d	Non-Library of Congress cataloging
f.	Ctry	xxx	Two- or three-digit country of publication code
g.	Lang	xxx	Enter three-digit code for predominant language of the recording.
h.	Mod_Rec	[blank]	Record not modified. Check Bibliographic Formats and Standards for others.
i.	Audience	[blank]	Not applicable or not known.
j.	Repr	[blank]	One-character code for not applicable.
k.	Dat_Tp		Type of date/publication status/
		s	date of release or probable date
		t	two dates given, release date and copyright date.
		p	date of issue and date of recording session (when they differ by at least one year)
		r	date of re-issue and original date
		q	date of publication in question.
l.	Date1 Date2		Dates depend on the value of Dat_Tp.
m.	Comp	nn	Not applicable (not a music sound recording)
n.	Format	n	Not applicable
o.	Accomp	[blank] b r	No accompanying material. Bibliography. Instructional material.
p.	LTxt		If two codes apply to a single spoken sound recording, enter the two codes in the order of importance. If more than two types of spoken sound recordings exist on a single recording, use two codes in the order of importance.
		a	Autobiography
		b	Biography
		c	Conference proceedings
		d	Drama
		e	Essays
		f	Fiction. Use for novels, short stories, etc.
		g	Reporting
		h	History. May include historical dramas, historical poetry, etc.
		i	Instruction. (How to ...)
		j	Instruction, language
		k	Comedy, comedy routines
		l	Lectures, speeches
		m	Memoirs
		n	Not applicable (not a music score)
		o	Folktales
		p	Poetry
		r	Rehearsals of any nonmusical productions
		s	Sounds. Use for nonmusical utterances and vocalizations that may or may not convey meaning. Use for sound effects, natural sounds, and bird calls.
		t	Interviews
		z	Other types of literary text

Variable fields. Most commonly used are given; check Bibliographic Formats and Standards for others.

a.	001	Insert for original cataloging; use VIRGO title control number.
b.	007	Physical description
	\|a	GMD	s	sound recording
	\|b	SMD	s	sound cassette
			d	sound disc
	\|c		[space]	Obsolete
	\|d	speed	l	1-7/8 ips (standard cassette) 1.4 mps (compact disc)
	\|e	configuration of playback channels
			m	monaural
			q	quadraphonic
			s	stereophonic
			u	unknown
			z	other
	\|f	groove width	n	not applicable
	\|g	dimensions	j	cassette (8 x 2-1/2 in.)
			g	compact disc
	\|h	tape width	l	1/8 in. (standard cassette)
			n	not applicable (not a tape)
	\|i	tape configuration
			a	full (1) track
			b	half (2) track
			c	quarter (4) track (standard cassettes unless otherwise noted)
			n	not applicable
			u	unknown
			z	other tape configuration
	\|j	kind of disc, cylinder, or tape
			m	mass-produced
			u	unknown
	\|k	material	p	plastic
			u	unknown
	\|l	cutting	l	lateral or combined cutting
			n	not applicable; compact digital discs
			u	unknown
	\|m	special playback characterstics
			a	NAB standard
			b	CCIR standard
			c	Dolby-B encoded
			d	dbx encoded
			e	digital recording
			f	Dolby-A encoded
			g	Dolby-C encoded
			h	CX encoded
			n	not applicable
			u	unknown
			z	other special playback characteristics
	\|n	capture and storage techniques
			a	acoustical capture, direct storage
			b	direct storage, not acoustical
			d	digital storage
			e	analog electrical storage
			u	unknown
			z	others
c.	020	ISBN
d.	028	Publisher's number. Use indicators 02. Do not repeat publisher's number in the notes field, but do not delete if present, for copy cataloging.
e.	040	Use VA@\|cVA@ for original cataloging.
f.	041	Language Use when fixed field Lang is not sufficient to convey information about language of the item. Indicator 1 is 1 if the item is or includes a translation.
g.	049	Location ALWAYS USE VA@@
h.	099	Local free-text call number. Use accession number. Example: 099 CAS\|a0124 099 CD\|a0124
i.	1XX	Main entry heading
j.	245	Title statement. The GMD [sound recording] precedes any information in \|b. If subfields n and p follow \|a, they also precede the GMD. Example: 245 14 The Little David years.\|nPart 1\|h[sound recording] :\|\|b1971-1977 /\|c George Carlin.
k.	260	Imprint Date of publication may be taken from the label, accompanying insert, or container. If there is a single "p" date (for copyright of the recorded sound), transcribe as given, preceding the date with "p". When an item carries multiple "p" dates and contains only one work, use the latest date on the item. If an item carries multiple "p" dates and contains more than one work, use the latest date as an inferred date of publication, placing it in brackets, and omitting the "p". Example (single p date): Beverly Hills, CA \|bMaverick Recording :\|bmanufactured and distributed by Warner Bros. Records,\|cp1999. Example (multiple p dates, more than one work): Santa Monica, CA :\|bRhino/Word Beat,\|c[1998].
k.	300	Physical description Enter number of cassettes, and length, in \|a and other cassette information in \|b. Refer to LCRI 6.5B2 for guidance on duration statements. Enter accompanying material in \|e if deemed significant. Example: 300 2 sound cassettes (ca. 120 min.) :\|b analog, mono. + \|e1 booklet (21 p. : ill. ; 12 cm.) 300 1 sound disc (70 min.) \|bdigital, stereo. ;\|c4 ¾ in.
l.	4XX 8XX	Series
m.	500	General notes
n.	590	Local notes
o.	511	Performer notes Indicator 1 is 0 (no display constant) or 1 (cast). Example: 511 0 Sir John Gielgud, narrator (1st and 4th works) ; Christopher Plummer, narrator (2nd work).
p.	518	Date/time and place of an event note. Use to record information on the capture or original broadcasting of the contents of the item, if stated, or to give information about earlier releases.
q.	521	Audience
r.	520	Summary
s.	505	Contents. Use indicator 0 for full contents; 1 for partial.
t.	6XX	Subject added entries For poetry reading use also: 650 0 Oral interpretation of poetry For novel reading use also: 650 0 Talking books
u.	7XX

III. Processing

File "temp slip" into CAS/CD shelflist.
Mark routing slip and accompanying material with call number and send on to Preservation Section.
To add holdings for multi-piece sets, see instructions in Chapter VII, Maintenance and Serial Holdings.
Example:
852: : |z 16 sound cassettes
866/1: 0: |8 0 |a v.1:pt.1:no.1 4
866/2: 0: |8 0 |a v.1:pt.2:no.1 3
866/3: 0: |8 0 |a v.2:pt.1:no.1 5
866/4: 0: |8 0 |a v.2:pt.2:no.1 4

See also Appendix 21 for standard format and abbreviations in MARC holdings records.
Cataloging monographs with accompanying sound cassettes ordered for Clemons (all others, use Mixed Media Guidelines, Appendix 18):
1. Catalog the monograph as usual.
2. Location code for the monograph will be CL-STKS.
  Location code for cassette or CD will be CL-MEDIA.
3. Insert information for the accompanying material in the 300 field.
4. Assign a Library of Congress classification number to the monograph.
5. Assign an accession number to the sound cassette or CD, referring to the sound recording shelflist. File temp slip.
6. Add a note in the 590 field for the call number of the cassette.
  
  Example:
  590 Sound cassette call number: CAS 0948.
7. Note accompanying number on routing slip.
8. Place the monograph and the cassette in designated place to be sent to the Preservation Section.
9. Statistics
  Consider individual pieces as parts and count them as follows:
  
  1 sound cassette as 1 new title (1 piece)
  4 sound cassettes as 1 new title (4 pieces)
  
  Do not count any accompanying material.
  
  Table of Contents
  
  Chapter 12A

Rev. 12/20/02

Cataloging Procedures Manual

Chapter XI: Nonmusical Sound Recordings Cataloging

Contents:

I. Introduction

II. Cataloging Procedures

III. Processing