Major Variable Fields in a Catalog Record

|a Library which cataloged the item

|c Library which input the cataloging record

|d (repeatable) Library which modified the cataloging record

1 st indicator = translation

0=not a translation

1=translation

2 nd indicator is blank

Code for work in more than one language

|a Language[s] of text or soundtrack

|b Language[s] of summaries or abstracts

|h Language[s] of original

Each language code is enter in a separate subfield

Only one per record; person or corporate body responsible for work, or uniform title by which work is known;

100 personal

110 corporate

111 conference

130 uniform title

1st=Type of name

Usually 1 for surname

2 nd is blank

Individual person responsible for the work. Enter work under person main entry when three or less authors are primary authors.

When have editor[s] of work, usually work is entered under title.

1st=Type of name

1=place.name

2=direct order

2 nd is blank

Corporate body responsible for the work.

Often used for maps – for corporate body other than that merely responsible for publication or distribution.

Specific definitions for entering works under corporate bodies (AACR2 21.1B2)

1st=Title added entry

2nd=Nonfiling characters

|a Title proper (as it appears on the work)

|h [GMD; General Material Designation such as Microform, Videorecording, Electronic Resource] :

|b Subtitle or other title information

|c Statement of responsibility

1=note/added entry contoller

2=type of title

Different form for the whole work (not parts of it)

Second indicator specifies type of title such as cover title, caption title.

First indicator =1; second indicator blank and Text beginning |iNote: |a Title such as |iPanel title:a Welcome to big Wyoming

Often numbered editions;

Could be specific language edition or regional edition

|b statement of responsibility for specific edition

|a Place of publication

|b Publisher, distributor (repeatable)

|c Date[s]

|a Extent such as pagination for books; number of maps or Videocassettes

|bOther physical details (illustrations, colored or b& w (for maps), sound, etc.

|c Dimensions

|e Accompanying material

1 st is blank

2nd=nonfiling characters

|a series title

|x ISSN

|v volume number

1 st whether series traced

0=not

1=traced differently

|a series title

|x ISSN

|v volume number

1 st =completeness

0=complete contents

1= incomplete contents

2=Partial contents

2 nd =basic (blank) or enhanced (0)

|a form

|b place

|c agency

|d date

|e physical description (such as size; kind of microform)

|f series

Types of subheadings that can be used under many subject headings – in recommended standard order (but not all subheadings fall in that order)

|x Topic

|z Place (used when subject heading/subheading can be divided geographically

|y Chronology

|v Form (Many of these used to be coded |x)

600-651 Subject headings

653-658 Index terms of various kinds, not used often at UVA

690, 691 Local subject headings

1 st =level of heading, usually blank

2 nd =kind of heading

0=LC heading

General terms found in LCSH

Names of deities, fictitious characters and mythological figures not capable of authorship

Names of events and holidays

Names or terms applied to individual objects or classes of objects (e.g., Universities and colleges)

Systematic names of families, genera, species in botany and zoology and chemical compounds

1 st =blank

2 nd =kind of heading

0=LC heading

700 personal

710 corporate

711 conference

730 uniform title

1 st =Type of personal name

2 nd =type of added entry

Blank unless have analytical entry (then 2)

1 st =type of corporate entry

2 nd =type of added entry

Blank unless analytical (then 2)

1 st =nonfiling characters (usually put at O and do not input initial article)

2 nd =type of added entry—usually blank unless analytic (then 2)

1 st =displaying or not displaying note

2=Type of relationship

1 st =displaying or not displaying note

2 nd =type of relationship

Type of relationship:
0=Continued by
1=Continued in part by
2=Superseded by (pre AACR2 cataloging)
3=Superseded in part by (preAACR2 cataloging)
4=Absorbed by

5=Absorbed in part by
6=Split into ___ and ___
7=Merged with ___ to form ___
8=Changed back to

1 st =blank

2 nd =number of nonfiling characters (generally use 0 and omit initial articles)

1 st =access method (usually 4 for http)

2 nd =relationship

0=resource

1=version of resource (electronic on print record)

2=related resource (such as TOC, index)