Borrowing
Overview
The Borrowing department provides loans of non-UVa materials from libraries worldwide for University of Virginia faculty, students and staff. Materials that you may borrow from other universities worldwide are articles, books, dissertations, government documents, technical reports, patents and newspapers on microform. In some cases videos and sound recordings are also available. Our response time is usually 3 - 10 working days.
Request Process
- First-time users, please visit our logon page to set up an account. After setting up your account, you will be able to request and track the process of all your ILL materials.
- To request an article or book, visit U.Va. libraries VIRGO catalog to search your material.
- After viewing the details of your selection, select 'Requests' on the VIRGO menu bar at the top of the screen. Select 'UVa Users'. After logging into your account, your information will automatically populate our book request form. Select 'Submit Request' and you are done.
Renewals
Please wait until you receive a first Reminder Notice (one week before the Due Date) before requesting a renewal.
Do NOT request a renewal after receiving an Overdue Notice.
Do NOT request a renewal if the slip or label that came with the book says: "No Renewals"
To request a renewal:
- Check the label or slip that came with the item for "Renewals Allowed: Yes"
- If "Yes", login to your ILS account (link below)
- Under 'View' click on 'Checked Out Items (Renew)'
- Click the Transaction Number of the item to renew (NOTE: If no "Renew Request' link appears, you may not renew)
- Click 'Renew Request'
Your loan will automatically be extended one week and ILL staff will be alerted to request a renewal from the lender. Each lending library sets its own renewal policy.
If your Renewal is approved, you will be sent a new Due Date by email.
If your Renewal is refused, you will be sent an e-mail to return the book by the current Due Date. You may place a new request for the non-renewable item.
ILS Web Request System (Before you attempt to renew, be sure you are familiar with the above steps)
Fees
Interlibrary Services does not charge for Interlibrary loans. However, users are expected to pay any interlibrary loan charges over $40.00 that are imposed by another library. You will be notified before the transaction if this might be the case.
Delivery of Material
Articles will be delivered to everyone via e-mail in PDF format.
Books will be delivered to the departments for Faculty. Graduate students, undergraduates, and staff may designate a pick up library for delivery.
Instructions for Requesting Dissertations & Theses
Dissertations and theses are sometimes unavailable for loan. Interlibrary Loan does not pay for copies of these items, but you have the following options:
1. Many US dissertations & theses that are unavailable from the library's subscription to 'Dissertations & Theses: Full Text - 1861-present' (see VIRGO Databases), may be purchased from University Microfilms (UMI). The Interlibrary Loan office can get an unbound photocopy for the discounted price of $30. You must agree to pay the full amount on receipt. The copy will be yours to keep. Contact us at 4leo@virginia.edu if you wish to buy a copy. UMI also sells paper and hardbound copies. See: www.proquest.com/en-US/products/dissertations/
2. UK dissertations & theses may be ordered and downloaded from the EThoS service of the British Library. You must set up an account and agree to copyright restrictions, but there is no charge for the full-text copy. There may be a waiting period if the item is not already available in the EThoS archive. If an item is not available but must be requested from the degree institution, contact us at 4leo@virginia.edu. To set up an EThoS account, see: www.ethos.ac.uk/
3. Non-US and non-UK dissertations & theses may sometimes be acquired through the Center for Research Libraries (CRL), Chicago, IL. There is no charge for this, but the process involves copyright permissions and is very long and often unsuccessful. CRL asks that no status inquiries be made until six months have passed. If you wish to pursue this option, contact us at 4leo@virginia.edu. See: www.crl.edu/
4. Some US dissertations & theses are available only through purchase from the degree institution. In these cases we will provide you with contact information for the institution's photoduplication services.