Uses of Photocopied Material Requiring Permission:

CONSUMABLE WORKS
Copying of consumable works, e.g., workbooks, exercises, test booklets, etc., normally requires permission from the copyright owner.

CREATION OF ANTHOLOGIES AS COURSE TEXT MATERIAL
Creating collective works or anthologies, by photocopying a number of copyrighted articles and/or excerpts to be purchased and used together as a basic course text, will usually require the copyright owner's permission. Such photocopying is generally considered a substitute for book purchases, and is less likely deemed fair use.

See also Policy XV.F.2, "Copying of Copyrighted Material: Reproducing," Subsection "Prohibitions."

How to Obtain Permission:

All University Printing Services Copy Centers now offer a copyright approval service to obtain permission for material to be copied for educational purposes. Contact a copy center or the Printing Office for more information.

If you must request permission to photocopy copyrighted material, you should communicate complete and accurate information to the copyright owner. To expedite the process, the American Association of Publishers suggests the following information be included in the request letter: (see next page)

• Title, author and/or editor, and edition of materials to be duplicated.
• Exact material to be used, giving amount, page numbers, chapters and, if possible, a photocopy of the material.
• Number of copies to be made.
• Use to be made of duplicated materials (and duration of use).
• Form of distribution (classroom, newsletter, etc).
• Whether or not the material is to be sold.
• Type of reprint (photocopy, photography, offset, typeset).

The request should be sent, together with a self-addressed return envelope, to the permissions department of the publisher in question. If the address of the publisher does not appear at the front of the material, it may be readily obtained in a publication entitled THE LITERARY MARKETPLACE, published by the R. R. Bowker Company and available in all libraries.

The process of granting permission requires time for the publisher to check the status of the copyright and to evaluate the nature of the request. It is advisable, therefore, to allow enough lead time (4-6 weeks) to obtain permission before the materials are needed. In some instances, the publisher may assess a fee for the permission. It is not inappropriate to pass this fee on to the students who receive copies of the photocopied material.

The Copyright Clearance Center (CCC) also has the right to grant permission and collect fees for photocopying rights for certain publications. Libraries may copy from any journal which is registered with the CCC and report the copying beyond fair use to CCC and pay the set fee. A list of publications for which the CCC handles fees and permissions is available from the CCC, 310 Madison Avenue, New York, N. Y., 10017.

For a sample letter to copyright owner (publisher) requesting permission to copy, see Procedure 15-6, "Obtaining Permission to Copy."

ISSUED BY: Assistant Comptroller 02/28/92