Introduction to RefWorks Chris Ruotolo

October 21, 2005 ruotolo@virginia.edu

http://www.lib.virginia.edu/subjects/English/guides/refworks.html 434-982-2652

Logging in

Go to the RefWorks homepage: http://www.refworks.com

• From Off-Grounds, you must connect via the proxy server or UVaAnywhere, OR supply the RefWorks Group Code (RWUVirginia) when you log in

• Disable any popup blockers

Click on User Login (top of the screen)

• To create a new account, click “Sign up for an Individual Account” and follow the instructions

• To log in to an existing account, enter username and password

Importing citations into RefWorks

1). Direct Export

• From a marked list of citations, select option to export directly into RefWorks

• Use with: Project Muse, WorldCat, ABELL, PCI

2). Using Find@UVa

• Select an individual citation and click Find@UVA button; from the resulting page, select “Export this citation to RefWorks”

• Use with: MLA Bibliography, all InfoTrac databases

3). Saving and Importing Using a Filter

• Export citations to a plain text file

• In RefWorks, go to References => Import

• Select the appropriate import filter for your database

• Specify a text file to be imported, or cut and paste citations directly into the text box

• Use with: VIRGO

4). Manually

• References => Add New Reference

Organizing your citations

To view all citations:

View => All References

To create a new folder:

Folders => Create Folder; enter a name and click OK

To add citations to a folder:

Select citations using check boxes, then use the pull-down “Put in Folder...” menu to choose the correct folder

To weed out duplicate citations:

View => Duplicates, then select either “Exact Match” or “Close Match”. Review the list, select duplicate citations, and delete

Creating a stand-alone bibliography

• Click Bibliography button

• Select output format (e.g., MLA 6^th ed.)

• Select “Format a Bibliography from a List of References”

• Choose appropriate folder

• Click “Create Bibliography”; should download automatically

Using Write-N-Cite to add citations to Word documents

• Download the Write-N-Cite tool by selecting Tools=>Write-N-Cite or by clicking here

• Launch Write-N-Cite from the desktop icon or the Tools menu in Microsoft Word

• To add an in-text parenthetical citation:

1. Click your cursor at the appropriate point in the Word document

2. In the Write-N-Cite window, click the “cite” link that corresponds to the citation you want. A citation code will be added into your Word document.

• To add a footnote or endnote:

1. Click your cursor at the appropriate point in the Word document

2. Insert a note by selecting Insert => Reference => Footnote from the Word toolbar.

3. Click your cursor after the footnote/endnote marker at the foot of the page or the end of the document

4. In the Write-N-Cite window, click the “cite” link that corresponds to the citation you want. A citation code will be added into your Word document.

• To format your finished paper:

1. Save your Word document

2. Click the Bibliography button in the Write-N-Cite window

3. Select output format (e.g., MLA 6^th ed.)

4. Click “Create Bibliography”. A second version of your Word document will open, with all in-text citations, footnotes, and endnotes correctly formatted and a Works Cited list appended.

5. Save the new document

Fine-tuning your in-text citations

You can add switches to the citation codes that RefWorks inserts to customize the output. Examples:

Switch	Effect	Code	Result
/s	specify page range	{{1 Doe,John 2005/s 77; }}	(Doe 77)
/p	add preceding text	{{1 Doe,John 2003/s 77 /psee; }}	(see Doe 77)
/y	suppress year	{{1 Doe,John 2005/y; }}	(Doe)
/a	suppress author	{{1 Doe,John 2005/a; }}	(2005)

Creating a custom output style

• Click the Bibliography button and then the New button (to the right of the Output Style menu)

• From the pull-down menu at the top of the screen, select an existing style to modify

• Give your style a new name and click “Save As”

• For each reference type, modify the style as desired by adding or removing fields

• Use the Preview at the bottom of the screen to see an example of the custom style

• Save when done, and the custom style will appear in red in the list of citation styles

• Click here for more detailed information

Other RefWorks resources

RefWorks Tutorial: http://www.refworks.com/tutorial/

Quick Start Guide: http://www.refworks.com/refworks/help/Refworks.htm#QuickStartGuide.pdf

FAQ: https://www.refworks.com/Refworks/help/Frequently_Asked_Questions.htm

– last updated 14 October 2005 by Chris Ruotolo (ruotolo@virginia.edu) –